Graphics Admin Specialist

Inspired to grow with your experience, learn and share with new colleagues?
 

Huhtamaki is a key global provider of sustainable packaging solutions for consumers around the world, enabling wellbeing and convenience. Our innovative products protect on-the-go and on-the-shelf food and beverages, ensuring hygiene and safety, and help prevent food waste.

We are committed to protecting food, people and the planet and are on the lookout for passionate and consummate professionals to join our growing team to help us deliver on our ambitious 2030 Strategy. We look for colleagues who Care, Dare and Deliver.

Essential Functions:

Database Management:

• Input graphics jobs into the graphics database for documentation and tracking.
• Maintain and update various database information, such as customer accounts, packaging sizes/types, and Medley ring grid colors.
• Use Salesforce to look up customer account numbers and account managers for adding correct contacts into the Graphics Request database.
• Maintain customer contacts for billing purposes.
• Maintain email distribution lists for each print facility.

Project Validation and Coordination:

• Review graphics job information to validate and ensure project accuracy.
• Create and send graphics quotes to customers, ensuring alignment with the received art file.
• Assign design numbers for printed components.
• Distribute design files to production teams.
• Participate in project calls to share and receive information related to graphic jobs.

Billing and Reporting:

• Maintain graphics customer billing terms and collaborate with sales to ensure accuracy.
• Perform end-of-month billing using BPCS software to generate invoices for completed graphics work and create debit and credit notes as necessary.
• Once invoices are processed, extract information from the centralized document management system to populate invoice and PO numbers into the Graphics Billing database.
• Generate various end-of-month, annual, and customized reports from the graphics and billing databases.

Quality Assurance:

• Proofread packaging files to ensure information matches the database listing, including proper printer mark information, UPC codes, part numbers, flavor names, and number of colors.

Other Duties:

• Perform other duties as assigned.

Job Qualifications:

Requirements:

• Associate or bachelor's degree in business or finance preferred.
• Experience with printing, prepress, and/or packaging is a plus.
• Ability to manage multiple priorities and meet multiple deadlines.
• Excellent interpersonal and communication skills.
• Ability to work effectively in a team environment.
• Strong problem-solving skills.
• Good organizational skills.
• Strong mathematical skills.
• Detail-oriented.

Environment:

• Work within an office setting for most of the day with controlled climate conditions.
• Hybrid schedule available.

Join us to shape the future together!