Global Onboarding Coordinator

Posted 3 Days Ago
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Barcelona, Cataluña
Hybrid
Entry level
Automotive • Professional Services • Software • Consulting • Energy • Chemical • Renewable Energy
Our mission is to make the world a safer, more secure and sustainable place.
The Role
The Global Onboarding Coordinator ensures a smooth pre-employment experience, manages onboarding data in HR systems, and collaborates with regional partners.
Summary Generated by Built In

JOB DESCRIPTION
Reporting to the Global Onboarding Manager, the Global Onboarding Coordinator is responsible for ensuring a smooth pre-employment experience while maintaining compliance with internal and external requirements. This role involves managing core pre-employment data in HR information systems (e.g., Oracle Cloud), preparing documentation, maintaining employee records, and handling administrative tasks related to onboarding. The Global Onboarding Coordinator will collaborate closely with regional Global Onboarding Partners to uphold the best-in-class onboarding experience that UL Solutions is known for.
RESPONSIBILITIES

  • Oversee the background screening process to ensure adherence to internal and external regulations, following up on any discrepancies or concerns. Serve as the primary point of contact with third-party vendors to ensure timely and accurate updates on candidate status.
  • Collect and review information required to adjudicate background check cases for final grading.
  • Complete work validation requirements, escalating any issues or non-compliance concerns as needed.
  • Process and maintain accurate new hire records in our HCM system (Oracle Cloud), ensuring data integrity and completeness.
  • Maintain applicant-to-employment records, conducting audits and making corrections to ensure compliance and data accuracy.
  • Manage onboarding forms, ensuring all required documents are completed accurately and filed appropriately.
  • Respond promptly to onboarding inquiries, directing escalations to appropriate resources and following up as necessary.
  • Identify opportunities to enhance candidate experience and improve scheduling efficiency.
  • Assist regional Global Onboarding Partners with additional tasks as needed to support the GO! team.
  • Adhere to the Underwriters Laboratories Code of Conduct and all physical and digital security practices.
  • Perform other duties as assigned.


QUALIFICATIONS

  • University education (equivalent to a Bachelor's Degree) in Human Resources, Psychology, Business, Communications, or a related field preferred.
  • 0-2 years of experience in a human resources role.
  • Strong interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders.
  • Exceptional attention to detail and organizational skills.
  • Ability to maintain the highest standards of confidentiality and discretion.
  • Capability to work independently while contributing collaboratively within a team environment.
  • Proven ability to meet established Service Level Agreements (SLAs).
  • Proficiency in using multiple systems while engaging with customers/employees via phone, chat, email, and other channels.


ABOUT US
A global leader in applied safety science, UL Solutions (NYSE: ULS) transforms safety, security and sustainability challenges into opportunities for customers in more than 110 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers' product innovation and business growth. The UL Mark serves as a recognized symbol of trust in our customers' products and reflects an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Top Skills

Oracle Cloud

What the Team is Saying

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The Company
HQ: Chicago, IL
15,000 Employees
Hybrid Workplace
Year Founded: 1894

What We Do

A global leader in applied safety science, UL Solutions transforms safety, security and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth. The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission. We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future. Our science is your advantage.

Why Work With Us

Science is in our DNA; we are endlessly curious and passionate about seeking and speaking the truth. We take delight in knowing that our work makes a meaningful contribution to society, and we are proud that our culture is centered on integrity, collaboration, inclusion and excellence.

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UL Solutions Teams

Team
Protecting Consumers Worldwide
Team
Software & Advisory
Team
Engineering & Laboratory
About our Teams

UL Solutions Offices

Hybrid Workspace

Employees engage in a combination of remote and on-site work.

Depending on the role we offer hybrid or remote opportunities.

Typical time on-site: Flexible
HQChicago, IL
Singapore
CO
's-Gravenhage, NL
Arnhem, NL
Atlanta, GA
Austin, TX
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Bengaluru, IN
Bengaluru, IN
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Boston, MA
Cambridge, GB
Canton, MA
Gurugram, IN
Leiden, NL
Los Angeles, CA
Marietta, GA
Mumbai, IN
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New York, NY
Northbrook, IL
Ochsenhausen, DE
Ottawa, CA
Raleigh, NC
Reading, GB
San Francisco, CA
Township of Jacksonville, NC
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