General Counsel & Risk Team Administrator

Practice Group / Department:

General Counsel, Executive SupportJob Description

We're Norton Rose Fulbright - a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. At Norton Rose Fulbright, our strategy and our culture are closely entwined. We know that our expansion will mean little unless it is underpinned by truly global collaboration and we understand that pioneering work only takes place when our people have room to move and think beyond boundaries. As well as the relevant skills and experience, we're looking for people who are innovative, commercial and value the work that they do. 

The Role

This role will be located in our Newcastle office and will be responsible for providing administrative support to the General Counsel & Risk function. The individual is expected to support the routine administrative tasks for the function as well as any ad-hoc tasks or projects that arise. The individual will be supporting two Executive Assistants of the function.

Key responsibilities

• Administrative support for routine requests from the team.
• Assisting with managing requests submitted through ServiceNow
• Organise meetings including those involving different time zones.
• Set up mailboxes and maintain team distribution lists
• Maintain the database of documents on iManage
• Assist with travel costings and options for the team to travel and arranging travel, as required
• Coordinate printing jobs and will liaising with the London printing team.
• Support document-related tasks such as PDF formatting, amending and redaction, document comparing required for file reviews and investigations.
• Create team agenda for team meetings
• Assist in preparing PowerPoint presentations for team meetings and other presentations or training sessions
• Process invoices and expenses

Person specification

• Strong communication, organisational and administrative skills
• Time management and prioritisation skills
• Attention to detail proofreads all work, checking for spelling, grammar and consistency
• Proactive approach and enthusiasm to work independently
• Willingness to learn and develop skills
• Demonstrate a positive attitude and interest in the work.
• Foster collaborative working relationships with team members of the team and work towards the interests of the whole team and business
• Exercises confidentiality, discretion and personal sensitivity in all aspects of role

Skills & Experience

• Intermediate user of key software packages Microsoft Word, Microsoft Outlook & Microsoft PowerPoint and takes responsibility for any training to improve relevant skills needed.
• Administration experience in a busy environment is essential
• Good level of numeracy
• Good English language and grammar skills

Diversity, Equity and Inclusion

To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. 
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.

We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams. We strive to create an inclusive and accessible recruitment process for all candidates. If you require any tailored adjustments or accommodations, please let us know here.