Finance Associate

The incumbent of this position is responsible for providing accounting and financial support to EpiC Project including payment and accounting process and provide quality assurance and capacity building to EpiC partners.

KEY RESPONSIBILITIES:

• Review payment request and supporting documents to ensure that they follow FHI 360 and donor’s rules and regulations. If some issues found, advise staff in EpiC project to solve the issues.

• Prepare Accounts Payable template and import data to GFAS system for further process.

• Create Journal Entries Template to record transactions such as, Travel Expense Report, clearing of cash advance, reclassification of cost allocation, prepaid accounts allocation etc, and import data to GFAS system for further process.

• Ensure all EpiC Project transactions are entered in GFAS system and ensure that they are correct and complete, and included in the month end closing (or Year End Closing).

• Follow up pending project staff travel cash advance with EpiC Finance staff.

• Follow up and review the Quarterly Accrued Expenditure Report to meet the deadline with HQ.

• Maintain financial records related to work performed and provide supporting documentation for auditing and operational purposes.

• Advises EpiC project staff on FHI 360 financial rules and regulations and financial procedures.

• Conducts F&A Checklist and site visit to review financial and administrative supporting documents, document findings and report to EpiC Finance Manager on issues for improvement.
• As part of the EpiC Finance team, provide appropriate capacity building for IAs as assigned by EpiC Senior Finance Officer.
• Conduct follow up field visit to ensure that all findings under the F&A checklist are appropriately addressed and in a timely manner.
• Performs other duties as assigned by supervisor

CONTRIBUTION:

• Prepare Journal Entries on DPA system and import data to GFAS system.
• Provide advice & recommendations to finance EpiC staff on documentation for payment requests and related policies, rules and regulations.
• Maintain financial files related to the work performed

KNOWLEDGE, SKILL, ABILITIES, EXPERTISE AND COMPLEXITY:

• Knowledge of generally accepted accounting, budgeting, and fiscal control theory and practices, including General Ledger.
• Interpret financial information and reports.
• With minimal supervision, manage high volume of work flow.
• Relevant software skills including automated accounting software, database spreadsheets and Management Information Systems. 
• Work collaboratively and productively within a multidiscipline and multicultural environment.
• Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.

• Ability to respond to inquiries independently and follow-up on requests in an efficient manner
• Ability to interpret financial information and reports
• Ability to work collaboratively and productively within a multidiscipline and multicultural environment.
• Good English written and oral communications skills

TYPE AND NATURE OF CONTACTS:

• Routine coordination with FHI 360 employees and consultants. 
• Work with people to coordinate work assignments with other individuals, and to resolve problem situations with tact.
• Interact with EpiC project staff and APRO payment team.
• Interact with accounting colleagues domestically and internationally.

SUPERVISORY AND BUDGET RESPONSIBILITY

None

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

Usual office working conditions in Laos office and ability to travel domestically as needed.

MINIMUM REQUIREMENTS

• Bachelor or Master’s Degree in Accounting or Finance with at least 1-3 years of related experience that must reflect the knowledge, skills and abilities listed above. 
• Computer spreadsheet experience required. 
• Prior experience working with international NGOs and government organizations will be an advantage.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email [email protected].
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