Finance Administrative Assistant

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

Find your "pura vida", where adventure and relaxation meet. An unspoiled world of eco-luxury welcomes each guest to Latin America’s ultimate coastal retreat, offering unparalleled access to nature, adventure and relaxation. Central America’s exclusive Forbes Travel Guide Five-Star resort for six consecutive years, Four Seasons Resort Peninsula Papagayo, Costa Rica is the utmost location for adventure travellers, wellness seekers, culinary explorers, and cultural globetrotters. With customized itineraries for families and couples alike, we can’t wait for you to experience “Pura Vida” at Peninsula Papagayo.

About the role Four Seasons Resort Peninsula Papagayo, Costa Rica

is looking for a finance administrative assistant.

Responsabilities:

• Caring and compassion by understanding others people feelings.

• To be aware and present by paying attention to the environment around them and be curious and strive to make things better.

• Being hgonest and reliable by doing the right thing with my words and actions.

• Deliver with passion by knowing that every detail is important.

• Maintain harmonious and professional relationship with co-workers and supervisors.

• Assist in other areas of the accounting office as needed.

• To ensure all payments are correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp.

• Process invoices and manual cheques through the computer system.

• Complete wire authorization forms for wire transfer and make sure it's correct.

• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls.

• Run the required reports at month end to close.

• Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the extraordinary liabilities for other accruals are accurate and agree to all supporting documentation.

• Ensure that accurate room revenue, F&B outlet revenue, Banquet Food and Beverage Revenue and F&B Miscellaneous Revenue is fully captured, recorded and posted.

• Balance income against the respective ledger balances in the PMS system (guest ledger, city ledger and deposit ledger) and any discrepancy are corrected as identified and brought to the attention of Assistant Director of Finance.

• Perform monthly balance sheet reconciliations (services charges and tips, babysitting, due backs).

• Ensure post-departure allowances with all applicable backup is approved and signed per local policy and included in the SR-5.

• Review the General Ledger accounts established to Record Room, Food & Beverage, Amusement and General Sales and Value Added Taxes.

• Review daily void reports from the hotel's F&B POS system to ensure proper inventory control in the F&B department.

• Daily accounting of deposits from outlets, front desk, Spa and Concierge employees.

• Carry out currency exchange with foreign exchange houses.

• Currency exchange to local currency, exchange in fractional currency.

• Handling of extra food vouchers.

• Payroll request to the bank.

• Arqueos to the banks of departmental cashiers.

• Delivery of banks to new cashiers, control and relation of the same.

• Delivery of auxiliary funds for weekends or holidays.

• Cashier discrepancies report.

• Also, he/she must perform any other project assigned to him/her.

Requirements

• English 50%

• Work in a safe, prudent and organized manner

• Demonstrate the ability to multitask

• Strong interpersonal and relationship building skills to work with peers and superiors.

• Working knowledge is generally learned on the job or through of professional certifications.

• Require a working technical knowledge of generally accepted accounting principles.

What we offer: 
• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Complimentary Accommodation at other Four Seasons Hotels and Resort
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals
• Complimentary Transportation. 

Schedule & Hours:

•  Full Time