Field Coordinator & Office Manager, Spain

Location(s): Madrid, Spain

Level of position: Coordinator

Position type: (office-based, in alignment with BlueFlex model*/field-based/)

Reporting Line: Senior Director, Country Manager & Commercial Lead

How will your role help us transform hope into reality?

The Office Manager & Field Coordinator will be the cornerstone of operational excellence in Spain, enabling the cross-functional team to execute their goals efficiently. This role combines office management with field coordination, supporting both administrative processes and field-based operations. The position requires a proactive approach to managing logistics, events, and vendor relations while ensuring the smooth day-to-day functioning of the office.

What will you do?

Office Management and Administration:

• Manage day-to-day office operations, including facilities and general administration, ensuring a safe and productive work environment.
• Develop, review, and implement administrative systems, policies, and procedures to optimize workflows.
  Oversee and manage vendor/supplier relationships, including opening purchase orders, managing invoices, and ensuring timely payments.
• Maintain appropriate filing and record management systems.
• Monitor and control office costs and expenses, preparing reports and budgets as needed.

Field Coordination and Support:

• Provide administrative and logistical support to field-based Commercial and Medical teams.
• Manage promotional material warehousing and logistics.
• Support organization and logistics for educational events, advisory boards, and scientific conferences.
• Administer contracts and financial processes for field activities, including onboarding vendors and reconciling invoices.
• Act as a back-office champion and go-to resource for the field teams.

Project Management:

• Manage special projects and provide project support to the Country Manager and leadership team.
• Drive meeting governance, organize team meetings, and maintain team calendars.
• Plan and execute internal and external events, ensuring flawless coordination and delivery.
• Assist with onboarding new employees and liaise with HR for local implementation of global HR initiatives.

Travel and Hospitality Coordination:

• Oversee complex travel arrangements, including accommodations and itineraries for team members and visitors.
• Provide support for basic hospitality requirements.

What minimum qualifications do we require?

• Bachelor’s degree in a relevant field.
• Minimum 3–5 years of experience in office management, field coordination, or a related role.
• Fluency in Spanish and proficiency in English (written and oral).

What additional qualifications will make you a stronger candidate?

• High proficiency in Microsoft Office applications (Outlook, Excel, Word) and experience with databases.
• Strong organizational skills and attention to detail.
• Exceptional interpersonal and communication skills, with the ability to solve problems and think critically.
• Solid planning and project management skills, with the ability to multitask in a fast-paced environment.
• Experience in the pharmaceutical industry or a related field is a plus.
• Familiarity with financial processes, including purchase orders and contract management.
• Ability to work both independently and as part of a collaborative team.
• Commitment to our Core Values: Patients First, Thoughtfulness, Urgency, Trust, Optimism

Why Blueprint? 

At Blueprint Medicines, we achieve impactful results because of our global crew of compassionate innovators – the Blue Crew. Through authentic relationships and our collective entrepreneurial spirit and action, we are each empowered to take ownership and execute with strategic prioritization. We put trust in our people to break through norms and conventions using their individual strengths and insights, which drives our success.

This is the place where the extraordinary becomes reality, and you could be part of it.

Patients are waiting. Are you ready to make the leap?

Blueprint Medicines is a global, fully integrated biopharmaceutical company that invents life-changing medicines. We seek to alleviate human suffering by solving important medical problems in two core focus areas: allergy/inflammation and oncology/hematology. Our approach begins by targeting the root causes of disease, using deep scientific knowledge in our core focus areas and drug discovery expertise across multiple therapeutic modalities. We have a proven track record of success with two approved medicines, including bringing our medicine to patients with systemic mastocytosis (SM) in the U.S. and Europe. Leveraging our established research, development, and commercial capability and infrastructure, we now aim to significantly scale our impact by advancing a broad pipeline of programs ranging from early science to advanced clinical trials in mast cell diseases including SM and chronic urticaria, breast cancer and other solid tumors.

*Blueflex is our operating model which optimizes culture, productivity, & flexibility by maximizing the critical strengths of in-person work with the benefits of added flexibility.  Blueflex allows for mix of in-office and remote work, enables flexibility to meet individual and business needs and makes effective use of our facilities and resources.  It is a culture enhancer.

#LI-Hybrid  #LI-NJ1