Facility Coordinator

Altice USA is a cutting-edge communications, media, and tech company. We connect people to what matters most to them; texting with friends, advertising that resonates, or binge watching their favorite show. Our differentiated approach centers around technologies that push the envelope and deliver the ultimate customer experience. We're building a workforce that attracts and retains the best talent, not only to meet the needs of our customers, but that also reflects the diverse communities we serve.
Job Summary
Responsible for coordinating the documentation, planning, tracking and forecasting of all facility projects, repairs, preventive maintenance and department budget expenditures. Performs analysis of facility expenses and performs a variety of financial bookkeeping, tracking and reporting functions to support the Facilities Operations Department.
Responsibilities

• Assists Facility Regional Directors / Managers with various administrative duties to maintain facilities to defined standards
• Prepares financial related analyses for periodic budget / forecast updates and additional special report as requested by the Facility Director
• Responsible for organizing and maintaining files and completing operational and project-oriented tasks in a timely and efficient manner ensuring adherence to established guidelines
• Create CMMS work order tickets for repairs and route to the appropriate facility personnel
• Tracks work orders from inception to completion and administratively closes them
• Utilizes Microsoft Office to produce high quality reports, presentations, and other documents
• Participates in more complex projects and performs other duties as assigned by the Regional Facility Directors / Managers
• Create Purchase Requisitions and receive related invoices in the Facility finical system
• Acquires copies of and tracks validity & expiration dates of insurance certificate, building permits, certificates of capital improvements, certificates of occupancy, lien waivers, affidavits of payment to subcontractors, and/or and other documents required under the terms of the agreements being managed
• Maintains complete records of new and expired Contacts, Insurance Certificates for all Corporate Facilities vendors
• Maintains and administers Tax-Exempt Certificates, bid documents, Vendor Qualification requests and new vendor information
• Assist the Regional Facility Manager with on call (standby) and PTO (Paid Time Off) schedules for facility staff
• Assist Regional Facility Manager with the review of facilities requests daily and assign work to mechanics as needed to prioritize and maximize time management
• Provide vendor background and other checks for security requirements

Qualifications

• 3-5 years+ facility coordinator experience
• Knowledge of computer skills including MS word, Excel and PowerPoint
• Must be able to direct vendors and contractors
• Must have a professional attitude and presentation
• Knowledge of CMMS system for work order management
• High school diploma or GED required
• Administrating Assistant education or certification a plus

Altice USA is an Equal Opportunity Employer committed to recruiting, hiring and promoting qualified people of all backgrounds regardless of gender, race, color, creed, national origin, religion, age, marital status, pregnancy, physical or mental disability, sexual orientation, gender identity, military or veteran status, or any other basis protected by federal, state, or local law.
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Nearest Major Market: Tyler