Facilities & Procurement Coordinator

Job Description:

About the Role:

As the Facilities & Procurement Coordinator, you will support the Facilities team administratively with an emphasis on the Procurement workstream. You are accountable for identifying, acquiring, negotiating, bargaining, and managing the contract term, spend, and the acquisition of goods, services, and works vital to the organization. You are to guarantee that costs are within the approved budget and/or can attain cost savings while ensuring that all procurement activities comply with Remitly Global Procurement policies and guidelines, ethical standards in compliance with company's internal system processes and external applicable regulations.

For the first six months, this role will be part of the Global Facilities Organization, reporting to the APAC Facilities Manager. Upon regularization, the role will transition to the Procurement Department and will report to the Procurement Program Manager.

KEY RESPONSIBILITIES:

Administrative

• Support planning and administration of departmental budget.

• Assist department representatives to determine specific requirements, arrange demonstrations, and distribute product samples.

• Maintain records, prepare documents and produce reports for projection and Operational KPI.

• Report data for analysis and tracking to increase business and operational efficiencies.

• Regularly audit and review internal purchase processes and policies, providing valuable insights and implementing improvements based on observed and noted areas for enhancement.

Sourcing and Vendor Management

• Identify potential suppliers and vendors, facilitate vendor onboarding.

• Evaluate suppliers, their capabilities including credit line, compare and analyze pricing.

• Study the quality of products, services and vendor reliability.

• Prepare, analyze and negotiate contracts, terms, and conditions with vendors.

• Run RFPs/RFIs/Reverse Auctions through the Coupa sourcing module. Partner with stakeholders to gather requirements and convert into a bidding document.

• Manage commercial relationships with suppliers and vendors.

Procurement Operations

• Process purchase requisitions and POs, inform suppliers of their POs.

• Coordinate procurement activities across all concerned stakeholder/s or department.

• Ensure the specified quality, quantity are met and timely delivery of goods and services.

• Resolve issues, concerns or discrepancies with orders.

• Manage data for procurement operations. Participate in Global Procurement projects, seeking to identify improvement opportunities to maximize the benefit to Remitly.

Cost Management

• Forecast, monitor and control 3rd party costs.

• Analyze and identify opportunities for cost savings and/or alternative improvements.

• Investigate the supply market regularly and evaluate market price trends.

Supply Continuity and Risk Management

• Closely monitors regulation changes and develops implementation plans of new regulations.

• Assess and mitigate risks associated with procurement activities.

• Identify and address potential supply disruptions.

• Implement measures to ensure continuity of supply.

COMPETENCIES:

• Collaboration: Ability to think and act with trust and respect. Work intentionally towards consensus to achieve shared objectives and open to different ideas. Foster partnership with key stakeholders. 

• Drive Performance: Achieve expected results by taking responsibility for decisions, actions and mistakes or setbacks. Drive sustainable operational excellence through diligent planning, prioritization, monitoring & effective use of resources.

• Manage Stakeholders Needs: Execute tasks with customer centricity by being eager to find out what the internal or external stakeholders wants and needs and to act accordingly.

• Effective Communication: Deliver the message across in an appropriate method that is concise and will yield a clear understanding of the unique needs of different audiences.

• Continuously Improve: Achieving high quality standards for oneself and the organization by being self-aware. Constantly looking for learning, improvement & development opportunities. Proactiveness to suggest new ideas and openness for change.

QUALIFICATIONS:

• Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, or any relevant field.

• A 3 - 5 years experience in Procurement or Purchasing roles is preferred.

• Ability to manage multiple projects simultaneously.

• Has attention to details and knowledge of relevant laws, regulations, and compliance.

• Experience in Negotiation and Contract Management.

• Proven knowledge on the administrative processes of the Facilities department as well as organization’s operation as a whole.

• Experience with Procurement systems like Workday, Coupa, SAP or similar is an advantage.

• Trainings, seminars related to Procurement, Supply Chain & Logistics is an advantage.

• Purchasing, Supply Chain certifications and Six Sigma: Yellow or Green belt certification is an advantage.

Remitly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.