Experienced Administration and Office Management professional
London (with occasional travel)
Job Summary:
Executive Insight, an award-winning specialised healthcare consulting firm with offices in Zurich, London and soon in NY, has an interesting opportunity for an experienced Administrative Professional in our London office.
Our ideal candidate identifies with our company values, enjoys building personal connections, has the right attitude to support our team of consultants, is self-motivated, and thrives when managing diverse responsibilities and priorities.
Our administrative team members are a fundamental part of our global organisation. Together with an IT specialist and a Sr HR recruiter you are part of the local operations team in London that supports our consulting team to deliver optimal client work and brings us together to celebrate.
This role will take the lead on the administrative activities in our growing London office, assist with some of the administrative activities in our Zurich office and provide significant support to our local London team.
This position offers a wide scope of responsibilities including office management, admin process management, event and travel co-ordination, financial tracking and supporting new joiners.
Essential duties & responsibilities:
- Leading the development and maintenance of London based administrative processes (in coordination with Zurich)
- Manage travel and accommodation for team members (in coordination with Zurich)
- Office management, incl. post & shipments, office equipment, office supplies and facility handling
- Supporting our Client Facing Team members where needed (responsibilities here can develop based on skills)
->Central company calendaring
->Selective time management
->Support for meetings - Ensuring and maintaining a healthy workplace
- Acting as a resource and connection point for all employees regardless of status (in-office, hybrid or remote employees)
- Acting as an ambassador of social life at Executive Insight; coordinating and promoting team social events, activities, and celebrations (including participation)
- Organising external company functions and events
- Admin support for HR function
->Tracking benefits and insurance schemes - Organising induction programmes for new employees
- Learning and using and expense management systems
Qualifications & requirements:
- Sociable and enthusiastic with a can-do attitude
- Exceptional organisational skills
- An ability to create structure behind the scenes
- A hands-on and proactive attitude
- Creative problem-solving skills
- Excellent communication skills both written and verbal
- Attention to detail
- Previous experience at a growing organization
- Willingness to travel to Switzerland and company event locations
- Full UK right to work without restriction
Benefits
- Competitive Salary
- Pension
- Medical insurance and Dental
- Several team events, dinners and activities in the UK, Zurich, and holiday locations
- Cycle-to-work scheme
- We close the office over Christmas!
What We Do
We are a specialist healthcare consultancy that supports (bio)pharmaceutical companies to successfully prepare, launch, and commercialize their products. We design and implement customer-centric brand and market access strategies that go “beyond the pill”, deliver value to payers, prescribers and patients, and ultimately improve outcomes. For more than 20 years, our clients value the direct access to an experienced senior team, our specialized healthcare expertise and proven track record, and our highly collaborative way of working. Our mission at Executive Insight is to look beyond the status quo & push boundaries of current thinking to develop innovative solutions which contribute to sustainable healthcare systems around the world. Building the bridges for dialogue to enable impact on the lives of patients requires the perspectives & contributions of everyone. It is only by capturing diverse perspectives that we can achieve our objective of “Together we touch lives.” Our values of Caring, Honesty & Freedom guide our course toward achieving our objectives as well as our engagements with clients, employees, our communities, and the environment. These same values shape our approach to Diversity, Equity, and Inclusion. We embrace the diversity of our clients and equally of our team. We are committed to building a team that reflects the world around us. Everyone at Executive Insight has the space to grow, develop, shape and create his/her own mark in the company, on projects and our communities together. The result of our diverse, equitable and inclusive hiring and development practices is a team made up of 21 nationalities. A leadership team consisting of 55% women. And a consulting organization where 30% of our female employees are mothers. Our impacts externally have extended from partnering with pharmaceutical access NGOs, carbon off-setting initiatives, as well as supporting war refugees with a mental health diagnosis toolkit as well as financial support