Executive Operations Assistant

About Us

Connected International, Inc. (Connected Cannabis Co.) is a leading vertically integrated cannabis company based in Sacramento and operating in California, Arizona, and Florida. With over 11 years experience, Connected specializes in breeding, growing, manufacturing, and distributing top-shelf cannabis through its state-of-the-art facilities and proprietary genetics. 

With over 250 employees across the United States, Connected maintains a strong presence in the industry across multiple markets. The company has recently expanded into Arizona and Florida with ambitious national expansion plans underway. Connected's mission has always been to breed, grow, and sell the best cannabis in the world, setting high standards for its products, people, and partners wherever we go.

About the Job

The Executive Operations Assistant will coordinate vital business functions and help create seamless experiences for our leadership team while working in a collaborative and ambiguous environment. As our Internal Operations Assistant, you'll ensure smooth daily functions while contributing to team success through thoughtful organization and proactive support.

Typical daily and weekly duties  include scheduling important meetings, preparing materials for executive presentations, coordinating team events, and ensuring expense reports are processed efficiently. You'll collaborate with various departments while maintaining organized documentation and supporting special projects. The ideal candidate is able to maintain a high level of organization and detail while pivoting between tasks quickly, 

This role is full-time onsite in Sacramento (in the office 5-days a week).  The ideal candidate is a natural self-starter and is comfortable with accepting tasks from the CEO and his direct reports. The candidate will handle all tasks related to Executive Administration, support office operations in parallel, while prioritizing the CEO’s requests.

What You Will Do

• Coordinate executive calendar management across multiple platforms (mainly Google Calendar), which requires cross collaboration with internal / external customers.
• Support leadership team with meeting preparation, follow-up, and document organization
• Plan and execute team events, including budget management and expense reporting
• Arrange business travel following Connected policies
• Facilitate team gatherings inclusive of accommodations, f&b and cross functional agenda alignment.
• Maintain and update project meeting notes as required.
• Manages reception area, corporate mail, and escorts visitors as needed. 
• Interacts with Corporate teams regularly, assisting with office mgmt & team events. 
• Troubleshoot office issues and coordinating with property management 
• Assists with the preparation of presentations or diligence in conjunction with expansion opportunities.
• Performs ad-hoc assignments that support CEO focused projects.

What We Are Looking For

• Must be 21+ years of age
• Minimum 3+ years working experience with C-Suite level individuals
• 5+ years working experience in a high visibility role (EA, Office coordinator, or related field)
• Proficiency in G Suite and Microsoft Office applications
• Ability to quickly understand complex information and context, and never shy asking questions
• Experience in coordinating complex travel arrangements and for high-impact meetings, ensuring seamless logistics
• Excellent organization skills and proven self-starter
• High level attention to detail with ability to achieve accuracy and timeliness
• Exceptional interpersonal, collaborative, and high-level communication skills.
• Flexibility to provide support during off-hours as needed in a truly international environment.

Compensation Description (hourly): The annual salary range for this position in the selected city is $75,000 to $95,000.

Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. 

Physical Requirements/Workplace Environment

• Requires normal, corrective vision range, the ability to see color and the ability to distinguish letters, numbers and symbols.
• Requires normal hearing range.
• Workplace is an office setting.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.   

Why Connected?

Connected is an exciting and innovative workplace with a highly engaged workforce brought together by a shared passion to be the best in the business.  We are on a mission to breed, grow and sell the best cannabis in the world!  This is a super unique opportunity to be part of the start-up stage of the booming cannabis industry.  We are looking for exceptional people to join our team as we transition into the next phase of our business ventures and become a leader in the cannabis space.  

• Competitive Pay
• Employee Discounts at Connected retail stores
• Employee Assistance Program, PTO
• Career Growth and Internal Advancement Opportunities
• Chance to work in an exciting new start-up industry with awesome people!

Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent to this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at-will” relationship.

The company is an Equal Opportunity Employer, a drug free workplace, and complies with ADA regulations as applicable.