Executive Marketing Assistant EMEA

About the Role
We are looking for a detail-oriented, proactive individual to join our team in Berlin as an Executive Marketing Assistant. Reporting directly to the Senior Director of Marketing EMA, this unique hybrid role combines executive-level support with hands-on project management responsibilities. You will support our marketing leadership team in their daily tasks, ensuring smooth operations and effective communication, while also taking ownership of projects to drive their success.
Location- Berlin, Germany
What You'll be Doing

• Prepare and organize high-quality presentations and materials for internal and external meetings
• Actively participate in team meetings by helping to create agendas, informing stakeholders, and ensuring protocols are well-documented and distributed
• Consolidate and summarize feedback from stakeholders and team members to streamline communication and decision-making processes
• Help to track budgets and monitor marketing expenditures
• Plan and coordinate team events, offsites, and other activities to support team collaboration and engagement
• Manage daily administrative tasks such as calendar scheduling, organizing email correspondence, and prioritizing leadership requests
• Provide seamless support in organizing tasks, solving operational challenges, and maintaining smooth workflows within the team
• Assist in planning and excecuting projects by developing timelines, tracking deliverables, and coordinating with cross-funcional teams
• Act as a point of contact to gather requirements, provide updates, and maintain clear and proactive communication with all stakeholders
• Identify potential risks or obstacles in projects, provide updates, and maintain clear and support the successful delivery of outcomes
• Monitor project perfomance and leverage insights to drive process improvements and optimize workflows
• Other duties as needed

About You

• You have excellent organizational and multitasking skills with strong attention to detail
• You are an effective communicator who thrives in collaborative environments
• You are highly proficient in tools like Microsoft Office, Google Workspace, and project management software (e.g. Asana, Trello, or similar)
• You have a proactive mindset and strong sense of responsibility
• You enjoy working in a fast-paced environment with shifting priorities
• Previous experience in administrative support and/or project management is a strong advantage
• You are fluent in English & German; proficiency in another language is a plus

About Us
NinjaOne automates the hardest parts of IT to deliver visibility, security, and control over all endpoints for more than 20,000 customers. The NinjaOne automated endpoint management platform is proven to increase productivity, reduce security risk, and lower costs for IT teams and managed service providers. NinjaOne is obsessed with customer success and provides free and unlimited onboarding, training, and support. NinjaOne is #1 on G2 in endpoint management, patch management, remote monitoring and management, and mobile device management.
What You'll Love

• Our flexible working hours with hybrid office options enable you to successfully balance your personal life and your job
• Grow personally and professionally with one of the fastest growing companies
• Enjoy your lunch covered by NinjaOne 3 times/week at the office
• Access to our Corporate Benefits Platform (with discounts for brands such as Expedia, FitX, Zalando and many more)
• Develop your skills through our renowned training platform
• Receive competitive compensation
• Collaborate with a curious, kind, international and intercultural workforce
• Enjoy your work environment with its location in the heart of Berlin, directly at the Alexanderplatz (close to all transit)

Additional Information
This position is NOT eligible for Visa sponsorship.
Are you already interested? We would love to get to know you! Follow the link and submit your application. We can't wait to see you at NinjaOne.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other status protected by applicable law. We are committed to providing an inclusive and diverse work environment.
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