Executive Coordinator

Lucid Software is the leader in visual collaboration, helping teams see and build the future from idea to reality. Our products, business, and workplace culture have received numerous awards, such as being named to the Forbes Cloud 100 and a Fortune Best Workplace in Technology. Lucid is a hybrid workplace, allowing employees to work remotely, from one of our offices, or a combination of the two depending on the needs of the role and team. At Lucid, we hold true to our core values of teamwork over ego, innovation in everything we do, individual empowerment, initiative, and ownership, and passion and excellence in every area. We value diversity and are dedicated to creating an environment that is respectful and inclusive for everyone.

We are looking for a highly organized and proactive Executive Coordinator to manage the complex scheduling needs of multiple Vice Presidents. This role ensures efficient calendar management, meeting coordination, and scheduling logistics. The ideal candidate thrives in a fast-paced environment, prioritizes effectively, and resolves conflicts proactively.

Responsibilities: 

• Manage and maintain executives’ calendars to optimize time and productivity.
• Coordinate daily, weekly, and monthly schedules, adjusting for conflicts across multiple schedules.
• Prioritize events and meetings based on urgency and strategic relevance.
• Identify and resolve scheduling conflicts in advance.
• Schedule internal and external meetings, conference calls, and video conferences.
• Ensure logistics are arranged, including invites, locations (physical or virtual), and materials.
• Manage last-minute scheduling changes and confirm attendance.

Requirements: 

• Skilled at managing multiple calendars and priorities efficiently. 
• Ensures accurate scheduling with all relevant factors (timing, location) considered.
• Proficient in communicating clearly with clients, teams, and executives to coordinate schedules and provide timely updates.
• Identifies scheduling conflicts and resolves them efficiently, ensuring minimal disruptions.
• Proficient in G Suite and scheduling tools.
• Consistently reliable in managing deadlines, maintaining punctuality, and ensuring tasks are completed quickly.
• Comfortable handling scheduling requests from multiple executives simultaneously without compromising quality or attention to detail.
• Dedicated to providing excellent service by ensuring all parties' needs are met and schedules align seamlessly.
• Handles sensitive information with discretion and maintains confidentiality in all administrative matters.
• Works effectively within a team environment, supporting colleagues and assisting with scheduling-related tasks as needed.

Preferred Qualifications

• 1+ years of experience supporting senior leaders/executives.
• • Experience in a corporate or high-growth environment.

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