Executive Assistant/Team Administrator – Global Investment Solutions Team

Company:Mercer

Description:

We are seeking a talented individual to join our Global Investment Solutions Team at Mercer. This role will be based in Dublin. This is a hybrid role that has a requirement of working at least three days a week in the office.

As Executive Assistant and Admin Support to the Global Investment Solutions Team, you will be part of the Dublin Admin Team, reporting to the Admin Team Leader.  The Admin Team also ensures the office runs smoothly, liaising with Facilities and IT on any issues that may arise. Colleagues rely on us to help with any queries they may have and look upon us as their ‘Helpdesk’.

We will rely on you to:

• Provide full Executive Assistant support to one of our Global Leaders
• Provide Outlook diary management and support to senior leaders
• Provide support on occasion to other members of the team
• Arrange flights and accommodation on Mercer’s iTravel system
• Arrange airport parking, taxis, car hire, meeting room bookings, etc as required
• Onboarding new joiners
• Provide timely and accurate submission of employee expenses
• Manage/follow-up on queries relating to expenses
• Respond to and manage daily queries from Global team
• General office management, eg IT, facilities, post, couriers, stationery, catering etc
• Assist with the production and binding of documents, reports and presentations, etc
• Assist with event management
• Provide support to other Admin Team members

What you will need to have:

• Extensive administrative/EA experience within a financial services company ideally.
• Warm, approachable personality
• Willing to help and support as required
• Excellent organisational skills coupled with the ability to multi-task
• Experience of working in a busy position, with the ability to prioritise a must
• Proven interpersonal and communication skills
• High degree of discretion and confidentiality
• Ability to work to deadlines
• Reliable with a flexible approach to work, ever changing role, willing to accept changes
• Experience of working on own initiative
• Willing to work with and support Admin Team members

What makes you stand out:

• Being interested, engaged in the team and our business
• Proficient in Outlook, Zoom, Teams
• Knowledge of MS Word, Excel and PowerPoint
• Willingness to learn new systems (interested in how AI can help)
• Experience in a Financial Services firm

Why join our team:

• We help you be your best through professional development opportunities, interesting work and supportive leaders.
• We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have impact for colleagues, clients and communities.
• Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.

Mercer, a business of Marsh McLennan (NYSE: MMC), is a global leader in helping clients realize their investment objectives, shape the future of work and enhance health and retirement outcomes for their people. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $23 billion and more than 85,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit mercer.com, or follow on LinkedIn and X.Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, Traveller community, or any other characteristic protected by applicable law. We are an equal opportunities employer. We are committed to providing reasonable support to any candidate with a disability/health condition to allow them to fully participate in the recruitment process. We welcome candidates to contact us at [email protected] to discuss any specific needs.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.