Executive Assistant

First for a reason:

At First Student, we are a family of 60,000+ employees who take pride in safely transporting more than 5 million students and passengers to and from their destinations each day! Our family of brands include Transco, Total Transportation, Maggies Paratransit, and GVC II. Our employees are at the forefront of safety and innovation; they create and implement the most advanced training and technology the transportation industry has to offer.

First for a Reason!

First Student is hiring an Executive Assistant to support our Mid-Atlantic Region.

This role will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing/maintaining paper and electronic files, and providing information to callers.

Responsibilities of an Executive Assistant:

• Responsible for training/mentoring Administrative Assistants, Sr Administrative Assistants, and Executive Assistants.

• Responsible for coordinating assistant's support tasks, events, and other executive needs.

• Oversee the performance of Administrative Assistants, Sr Administrative Assistants, and Executive Assistants.

• Act as the point of contact among executives, employees, clients and other external partners.

• Answers telephones and gives information to callers, takes messages, or transfers calls to the appropriate individuals.

• Sets up and maintains paper and electronic filing systems for records, correspondence, and other materials.

• Opens, reads, routes, and distributes incoming mail and other materials. Prepares answers to routine letters.

• Prepares agendas, notices, minutes, and resolutions for corporate meetings.

• Completes and routes forms in accordance with company procedures.

• Arranges conferences, meetings, and travel reservations for office personnel. Coordinates conferences and meetings.

• Prepares the executive's weekly expense reports.
  Administers department programs, projects, and/or processes.

• Orders and dispenses supplies.

• Makes copies of correspondence and other printed material.

• Coordinates interview schedules and travel arrangements for executive candidates.

• May assist in other processes such as reconciliation, expense report preparation, invoicing, annual budget development/compilation, etc.

Requirements

• High School Diploma or Equivalent Required

• Associate’s Degree preferred

• 10+ years related experience.

• Proficient Microsoft Office skills.

• Excellent written and verbal communication skills.

• Excellent organizational and follow-up skills.

• Strong attention to detail.

• Ability to utilize office equipment such as fax machines, copiers, and phone systems; able to use computers for spreadsheet, word processing, database management, and other applications.

• Incumbent must be able to move about the office and between floors; utilize standard office equipment; access filing system/cabinets; and communicate effectively and efficiently in person or by telephone.

Disclaimer

Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description reflects management’s assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Benefits
We offer competitive compensation and benefits (which vary based on role, location, and business), including physical and mental health initiatives, medical/dental/vision, 401(k), and paid holiday/vacation.

Professional Advancement
Start here. Go far. We believe in promoting from within which means tremendous opportunities for you, thanks to our strong presence across North America. In addition, our 3 to 5 month Manager-In-Development program prepares future leaders at First Student.

Extensive Training
Build skills and knowledge in such areas as safety and security, injury prevention, technology and equipment, and job efficiency.

Diversity & Inclusion
Because we’re stronger together, we aspire to have a culture where all people are First. We’re committed to providing an inclusive and diverse working environment for everyone every day.

Community Service & Impact
Go where opportunity meets community. Our customers are at the heart of everything we do. As the face of First in your community, you’ll have a positive impact on others.
Apply today and get your career on the road with First Student!

In the state of Washington, all technician and driving positions, including but not limited to van drivers and any other position requiring employees to drive a company-owned vehicle, are considered safety-sensitive and are therefore subject to drug and alcohol testing, including cannabis.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. First is also committed to providing a drug-free workplace. First will consider for employment qualified applicants with criminal histories consistent with the requirements of the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Ordinance, and any other fair chance law. Philadelphia’s Fair Criminal Record Screening Standards Ordinance Poster is at this link or upon request https://www.phila.gov/media/20210423160847/Fair-Chance-Hiring-law-poster.pdf.