MIM - Executive Assistant

Description and Requirements
Role Value Proposition:
MetLife, through its subsidiaries and affiliates, is one of the world's leading financial services companies, providing insurance, annuities, employee benefits and asset management to individual and institutional customers. We're united by our purpose to help our customers and each other create a confident future; we're guided by empathy; and we're inspired by each other to make a difference in the lives of our coworkers, customers, communities, and the world at large. At MetLife, it's #AllTogetherPossible . Join us!
The Insurance Asset Management Team executes investment strategies for the MetLife general account, helping drive growth in MetLife Investment Management's (MIM) third-party insurance client channel, as well as working with internal teams to develop liability solutions for diverse client segments.
This high impact executive assistant position is responsible for providing an outstanding level of administrative expertise to support the Sr. Managing Director of the Insurance Asset Management Group and the IAM Team. The position will also be responsible for providing ad hoc support across the business as needed.
This position requires attention to detail, flexibility and the ability to prioritize workload and multi-task in an environment that requires frequent change. This individual must be able to work independently with minimal supervision and demonstrate excellent interpersonal and communication skills, both verbal and written. The individual is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.
Key Responsibilities:

• Manage calendar schedules and coordinate meetings for the Sr. Managing Director as well as individual team members, and members of the overall business on an ad hoc basis.
• Manage domestic as well as complex international travel arrangements and process expense reports; reconcile and track monthly credit card charges and expenditures in a timely manner.
• Manage administrative office processes, including onboarding new hires, space assignments and processing access rights for new hires and team, ordering of office supplies, and managing catering requests.
• Provide support for and direction to appropriate Helpdesk or other internal resources for any IT- related issues.
• Organize electronic documents and communications that may require confidential treatment. Assist with production and coordination of meeting briefs, presentations, updates, and reports that may require confidential treatment.
• Coordinate multiple internal and external meetings involving senior leaders in the company as well external stakeholders and third parties requiring coordination of time zones.

Essential Business Experience and Technical Skills:
Required:

• 4+ years of experience
• Strong PC skills, including proficiency in Microsoft Office Suite: Outlook, PowerPoint, Word, and SharePoint, and internet skills
• Strong Excel skills for creating and working with spreadsheets, data and basic analytics
• Ability to work in fast paced environment and ability to recognize opportunities to improve and stream-line processes
• Excellent organizational, time management skills, written and verbal communication skills
• Must be able to multi-task with a keen eye to detail and handle heavy flow of incoming and outgoing requests for meetings or information

Preferred:

• Associate or bachelor's degree
• Insurance and Financial Services experience preferred
• Self-starter: ability to independently anticipate needs, look ahead, plan for contingencies, manage concurrent tasks, prioritize tasks and follow-up
• Superb inter-personal skills, demonstrating an ease with interacting professionally - at senior levels - within and across functional teams
• Flexibility to move between competing priorities as needed/directed and strong customer-centricity skills
• Calendar/schedule management and discretion in handling confidential materials/information

At MetLife, we're leading the global transformation of an industry we've long defined. United in purpose, diverse in perspective, we're dedicated to making a difference in the lives of our customers.
Benefits We Offer
Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, volunteer time off, tuition assistance and much more!
About MetLife
Recognized on Fortune magazine's list of the 2024 "World's Most Admired Companies", Fortune World's 25 Best Workplaces™ for 2024, as well as the 2025 Fortune 100 Best Companies to Work For ®, MetLife , through its subsidiaries and affiliates, is one of the world's leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.
Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by empathy, we're inspired to transform the next century in financial services. At MetLife, it's #AllTogetherPossible . Join us!
MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law ("protected characteristics").
If you need an accommodation due to a disability, please email us at [email protected]. This information will be held in confidence and used only to determine an appropriate accommodation for the application process.
MetLife maintains a drug-free workplace.
#BI-Hybrid