SMX is seeking an Executive Assistant to support the PATRIOT Ground Support Equipment (PGSE) Product Office. This role provides direct administrative and operational support to the Product Manager and team. We're looking for a detail-oriented, highly organized, and self-motivated individual with a broad administrative skill set and the ability to manage multiple tasks in a fast-paced environment.
Essential Duties & Responsibilities
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Coordinate and deconflict calendars; maintain schedules in MS Outlook
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Schedule meetings and reserve conference rooms
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Plan and coordinate U.S. Government (USG) travel (CONUS and OCONUS)
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Create, edit, and manage briefing charts and official correspondence
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Submit and receive classified documentation; maintain DA Form 3964s
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Prepare reports, record meeting minutes, and track action items
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Perform file management and general administrative support
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Make and receive phone calls; take and relay messages
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Monitor and manage action items and deadlines
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Perform other duties as assigned
Required Skills/Experience
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4–12+ years of relevant administrative experience (HS diploma with 12+ years; AA with 8–10 years; BA/BS with 4–12+ years)
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Experience using the Defense Travel System (DTS) and the Aircraft and Personnel Clearance System (APACS)
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Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
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Familiarity with U.S. Army correspondence and formatting standards
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Demonstrated ability to work both independently and collaboratively in a team environment
Desired Skills/Experience
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Prior experience supporting a Department of Defense Program, Project, or Product Office
Application Deadline: April 6, 2025
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
The proposed salary for this position is:
$75,000—$105,000 USD
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
All qualified candidates will receive consideration for employment without regard to disability status, protected veteran status, race, color, age, religion, national origin, citizenship, marital status, sex, sexual orientation, gender identity or expression, pregnancy or genetic information.
Selected applicant may be subject to a background investigation and/or education verification.
Top Skills
What We Do
SMX is a global technology and advanced engineering provider specializing in Cloud Solutions, C5ISR, and Advanced Engineering / IT. Our tradition of delivering innovative, technical solutions dates back to 1995, however, you may know us better by one of our legacy company names: Trident Technologies, Smartronix, Datastrong, or C2S Consulting Group. With the support of OceanSound Partners, our private equity investment sponsor, we began operating as one business starting in 2019 and became SMX in 2021. We operate in close proximity to our clients around the globe and have core locations in Alabama, California, the DC Metro, Florida, Hawaii, Maryland, and Massachusetts.
Today, as SMX, we are one team and together empower government and commercial enterprises to become more effective, innovative, and resilient, no matter what challenges they face.
SMX offers competitive benefits, excellent work environments, and growth opportunities for our employees while continuing to expand operations and support our communities. We have more than 25 years of rapid and consistent growth with continuous recognition as an employer-of-choice technology company. In addition, we have earned coveted industry quality and business certifications; have a strong commitment to business partnerships, ethics, compliance, and sustainability; and have a multitude of premier contracting vehicles. The combination of these attributes allows us to provide sound, repeatable business solutions yet remain flexible and agile to quickly adapt to specific customer requirements.
Committed to ensuring the highest levels of customer satisfaction, SMX is structured around the programs and technologies we support to provide optimal and seamless operations. We have maintained a reputation for excellence, helping to assure the missions of our Department of Defense, Public Sector, Fortune 1000, and other Government and commercial customers.
