Executive Assistant

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

Job Description

About the Role

The role of the Executive Assistant is to ensure an effective and efficient office and to represent the executive, both internally and externally, in a manner that corresponds to the professional nature of the office. The role must represent the brand of The New York Times Company and do so in an increasingly digital media world.

You will report to the Chief Brand and Communication Officer, and you should be excited about the world of branding, curious about marketing to millions of people around the world and energized working in a creative environment.

Responsibilities:

• Ensure efficient, effective and economical facilitation of general office administration

• Communicate and manage the flow of office management policies and procedures

• Schedule appointments, interviews, conference calls and meetings, including booking conference rooms

• Manage travel bookings of airfare and hotels

• Coordinate department-wide communication, meetings and team building events

• Assist with smooth onboarding of new team members

• Maintain department knowledge base Google Site

• Submit monthly Expense Reports

• Maintain good working relationships with agencies, consultants, vendors/suppliers and the Facilities Department

• Perform other duties as required, including preparing various reports and presentations, coordinate vacation schedules, track invoices, contracts and days off (vacation, personal, sick), etc.

• Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world.

Basic Qualifications:

• 2+ years of experience providing administrative support for a senior executive

• Experience communicating and building relationships with stakeholders inside and outside the company

• Familiarity working in a deadline-driven and highly accountable environment

Preferred Qualifications:

• Bachelor’s degree in business administration, communications or a related field

• Experience in media, brand, or marketing industry

The annual base pay range for this role is between $75,000.00 and $90,000.00.

#LI-Hybrid

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [email protected].  Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

The New York Times Company follows the pay transparency and non-discrimination provisions outlined by the United States Office of Federal Contract Compliance Programs. Click here for details.