Executive Assistant

Executive Assistant

Executive Assistant

Location: Executive Assistant

Contract: Permanent

Hours: Full time

Job Profile: Executive Assistant

Salary/annum: RM56,460 – RM84,689

Reference number: JR100533

Closing Date: 18 March 2025

Note: Applicants might receive offers and undergo interviews before the deadline, although the position will remain available for at least seven days. We recommend submitting your application for this role as soon as you can during the recruitment process, prior to the closing date.

Description of role:

The Executive Assistant will provide high-level administrative support to the Regional Manager of the company. The ideal candidate will be resourceful, proactive, and capable of managing both professional and personal responsibilities with efficiency and discretion. This role requires someone who can anticipate needs, solve problems, and handle a wide range of tasks to support the Regional Manager.

Office Management and Support

• Provide administrative support including but not limited to calendar management, schedule of meetings with internal and external customers, prepare official correspondence to internal & external parties, travel arrangements, filing, preparation & compilation of reports & presentation materials.
• Preparation materials and presentation slides for internal and external meetings / events.
• Analyse information and draft reports/findings as assigned. 
• Capture minutes / action items of meetings and follow-up with the relevant parties on the action plan. 
• Assist in monitoring service level and performance of the department.
• Review, sort and categorize all incoming information / documents / emails / calls as required and delegate to the respective department and where necessary, ensure closure to matters arising. 
• Demonstrate professional conduct in Interaction with senior management personnel & all levels of staff.
• Conduct research and compile data for meetings, projects, and reports.
• Organize and maintain files and records, ensuring confidentiality and security.

Office Administration

• Assist/ Participate in coordinating and organizing functions and events by the department.
• Provide views/recommendation on office sitting arrangements and office resources required.
• Documentations ie monthly reporting, expense reporting
• Travel organizing and planning with itenery to both UK and regional offices.

Project Coordinator / Support

• Coordinate project or support project manager/teams as assigned during planning and implementation including meeting coordination, drafting approval memos and communication materials and tracking timelines.
• Track all issues reported and ensure timely solutions are provided or by relevant stakeholders. Monitor project activities timelines / deadlines and provide timely reminders until activities are done
• Coordinate on VIP visits to Malaysia

Requirements of role:

• Bachelor’s degree in business administration/finance/any related fields.
• Strong experience as a C-Suite Executive Assistant.
• Strong coordination, multi-tasking skills and strong Interpersonal skills

• Strong written communication & report writing skills
• Excellent proficiency in MS Excel, Word & PowerPoint
• Able to work with tight deadlines & flexible working hours beyond office hours when needed.
• Proactive and anticipatory, able to think ahead and plan accordingly.
• Very detail-oriented and thorough in task execution.
• Flexible and adaptable to changing priorities whenever needed.
• Dependable and trustworthy, with a high level of integrity.

For further details, please follow the Job Description link below:

https://www.twi-global.com/pdfs/careers/JR100533-Job-Description-Executive-Assistant.pdf

Travel:

This position may require regular travel both in the UK and abroad.

About us:

TWI Ltd is a world expert in engineering, materials and joining technologies with significant property assets. We provide industry with advice and know-how in design, fabrication, failure analysis and prevention.

We offer opportunities to collaborate with inspiring and expert teams and a supportive environment in which you are actively encouraged to share your ideas and continually develop your own skills and knowledge.

If you are looking to join an organisation that is fuelled by innovation, teamwork, and openness, this role could be for you.

Diversity statement:

TWI Ltd is committed to treating all employees fairly and to being an inclusive employer. Our aim is to create a work environment where our employees can reach their full potential.  We put Equality, Diversity and Inclusion at the heart of our people practices to attract, develop and retain the best talent.

Inclusion:

We recognise that it’s the differences of our people that gives us our competitive edge and enables us to maintain our world leading reputation. This is why we are committed to ensuring there is diversity across every level of our organisation; representative of the Members and societies we serve. We have made Inclusion our number one corporate value to demonstrate our commitment to ensure it is at the core of everything we do at TWI.

Disability Confident Scheme:

We are pleased to confirm that we have achieved the first stage accreditation, which means we are a ‘Disability Confident Employer’. This is a government-supported scheme that supports organisations like TWI to make the most of the talents that people with disability can bring to our workplace.  The scheme helps us recruit and retain great people; draw from the widest possible pool of talent; secure high-quality employees who are skilled, loyal and hardworking; and improve employee morale and commitment by demonstrating that we treat all of our people fairly.

Why work for TWI?

We offer a competitive salary, share-in-success bonus scheme, generous pension scheme (both employee contribution (flexible amount) and TWI contribution (up to 10% of salary), holiday (20 days + 5 Corporate days + 8 bank holiday’s), private health and dental cover, career development and training, onsite employee restaurant, onsite gym, day nursery available for companies on Granta Park (Cambridge) site (subject to availability), onsite parking and more.

We know that balancing work and personal life can at times be challenging. This is why we continue to review and implement family friendly policies including hybrid working, flexible working, enhanced maternity pay and paid parental leave.

TWI Values:

Our six values provide a point of reference for the way we expect our people to operate and behave.

• Inclusion: Valuing the contribution from every individual, creating value for our customers
• Teamwork: Building effective working relationships, we accomplish more together
• Adaptability: Engaging positively with change to meet the needs of the business
• Taking Responsibility: Achieving our objectives and personal development
• Innovation & Expertise: Championing new ideas and sharing knowledge to solve industry problems
• Customer Focus: Building trusting relationships with our customers