Executive Assistant

About Galvanize Climate Solutions 

Galvanize Climate Solutions (“Galvanize”) is a global investment firm focused on generating long-term value from the energy transition. Founded in 2021 by Katie Hall and Tom Steyer, and led by co-executive chairs Hall, Steyer, and Secretary John Kerry – Galvanize invests across asset classes to accelerate commercially competitive solutions, products, and services. Built by investors and operators with decades of experience scaling multibillion dollar strategies, Galvanize is structured to identify and execute on investment opportunities across all sectors of the economy faster than others. Its model pairs best-in-class institutional investment talent with domain expertise across technology, science, market development, policy, geopolitics, and other factors shaping climate landscape. 

Role 

We are seeking a highly organized and proactive Executive Assistant to support our growing Investment Team in all aspects of administrative management. This role will require a highly motivated individual with the ability to handle confidential information with discretion. The ideal candidate will be a team player, detail-oriented, able to multitask effectively, and demonstrate excellent communication skills. 

Essential Job Responsibilities 

• Manage complex calendars, schedule meetings, and coordinate travel arrangements for the investment team. 
• Manage expenses and process reimbursements for team-related travel and activities. 
• Organize and prepare agendas, presentations, and meeting materials for internal and external meetings. This includes proofreading and editing as needed.  
• Organize and prioritize incoming tasks and requests to ensure timely and efficient execution. 
• Take detailed meeting notes and ensure follow-up on action items and deliverables. 
• Assist in maintaining the team’s filing system, ensuring all important documents are easily accessible and organized. 

Critical Attributes and Strengths: 

• Ability to work independently, demonstrate initiative, and take ownership 
• Strong organizational and time management skills with the ability to manage multiple tasks simultaneously. 
• Exceptional attention to detail 
• Excellent written and verbal communication skills 
• Good discretion, judgment, and tact; be an excellent ambassador to the public, external partners, and stakeholders 
• Proactively anticipate needs and cultivate solutions 
• An ability to “read the room” and deploy a specific verbal communication style as warranted (e.g., direct and brief for certain persons, social or thoughtful for other persons) 

Required Qualifications and Competencies 

• Bachelor’s degree  
• 2-4+ years of experience supporting an executive team, preferably in the finance, investment or banking industry.   
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) 
• Attention to detail and ability to work independently. 
• Discretion and confidentiality in handling sensitive information. 
• Ability to prioritize and manage changing demands in a fast-paced environment. 

 Compensation and Benefits  

• Estimated base salary, depending on experience: $100,000 - $125,000 per annum  
• Role is also eligible for an annual discretionary bonus   
• Generous benefits package, including employer-paid health coverage options  
• 401(k) plan with employer match  
• 25 days of PTO which is inclusive of vacation, personal time and sick leave  
• Monthly wellness benefit that covers a broad range of activities  
• Annual stipend for employer-sponsored professional development opportunities 
• 16 weeks paid parental leave  

Diversity Statement

Galvanize is committed to recruiting, engaging, and retaining top-tier talent. We will apply our team’s different experiences, backgrounds, and viewpoints to drive better decision-making in advance of scaling vital and urgent climate solutions. This consideration guides our culture, investment strategy, and advocacy efforts, ensuring that we not only develop innovative solutions but also foster an environment where all voices are heard and valued.