Executive Assistant

Company : ABC Fitness Solutions

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

Job Description

This role is a hybrid position, necessitating the candidate to provide in-person support at our Frisco, TX office location for three days a week, as well as on an as-needed basis.

INTRODUCTION:
The Executive Assistant provides comprehensive support to high-level executives; ensuring smooth operation of day-to-day needs and strategic initiatives in a fast-paced environment. The role requires a highly organized, detail-oriented individual to coordinate complex schedules, organize meetings, handle travel arrangements, along with the ability to handle sensitive information with discretion and confidentiality.
 

WHAT YOU’LL DO:

Comprehensive Executive Support

• Provide executive support in daily matters, including managing complex calendars for both internal and external meetings, resolving scheduling conflicts with relevant stakeholders
• Anticipate executive needs and prioritize on their behalf to optimize their time, and ensuring they stay informed about upcoming commitments and deadlines
• Coordinate communication with internal stakeholders and clients, prioritizing and managing emails and other correspondence
• Collaborate with other Executive Assistants on best practices, knowledge-sharing, creating efficiencies, and provide backup support across EA team, as needed
• Compile and proofread meeting materials, agendas, and letters, along with preparing reports and presentations as needed
• Accompany executive to meetings, when necessary, take accurate meeting notes, and follow up on action items
• Serve as a liaison between executive, team leaders and clients, maintaining discretion and confidentiality
• Research venues and vendors, and arrange events, dinners, and client meetings as requested
• Manage domestic and international travel arrangements, and serve as primary contact to resolve unforeseen travel emergencies
• Execute special projects with ability to manage multiple projects concurrently and ensuring timely completion
• Handle expense reporting within submission deadlines
• Maintain availability via cell outside regular hours, within reasonable limits

Office Management

• Oversee office operations, including handling all incoming fax, mail, and scanned documents, serving as the primary contact for office deliveries and major events
• Maintain office supplies inventory and place orders as needed

WHAT YOU’LL NEED:

• High school diploma or equivalent
• Current notary public or willingness to become certified in Texas
• Minimum of 7 years of experience as an Executive Assistant supporting at executive level is required, with 10+ total years of experience in similar roles; ideally having history of supporting multiple executives
• Very strong travel logistic support with ability to prepare contingency plans when needed
• Proficient in Microsoft Office Suite and familiarity with project management software
• Flexibility: ABC is a client-centric organization requiring a great deal of adaptability
• Regular and reliable attendance is required
• Basic knowledge of standard business practices
• Discretion in keeping all Leadership and HR-related information confidential
• Excellent interpersonal and customer service skills
• Expresses a high level of attention to detail and professionalism
• Strong organization and prioritization skills
• Ability to work independently with little or no supervision
• Ability to organize and handle a high volume of meetings and scheduling requests
• Excellent written and verbal communication skills including punctuation, spelling, grammar, and writing technique
• Desire to succeed in a fast-paced, team environment
• Individuals may need to provide mobile services and devices enabling them to receive business communications consistently, including voice calls, text messages, emails, and access to ABC's enterprise email server

AND IT’S GREAT TO HAVE:

• College degree
• Related certifications

WHAT’S IN IT FOR YOU:

• Purpose led company with a Values focused culture – Best Life, One Team, Growth Mindset
• Time Off – with our open PTO policy, you pick when you want time off when it’s best for you!
• Days of Disconnect – once a quarter, we take a collective breather and enjoy a day off together around the globe. #oneteam
• Parental & Pawternity Leave – we offer leave for when your family grows by two feet or four paws!
• Fitness Perk – we are committed to meeting you wherever you are in your fitness journey with a quarterly reimbursement.
• Discounts – access to discounts with our partners, such as Dell, Microsoft & many more.
• Medical/Dental/Vision coverage.
• EAP – we get you help when you need it. Period.
• Calm App +4 – enjoy tranquility with a Calm App subscription for you and up to 4 dependents over the age of 16.
• And more! – so many benefits we couldn’t even fit them all here!

Please note that the salary information shown below is a general guideline only and based on employees in the United States and may be different in other countries. Salaries are based upon candidate experience, qualifications, and location, as well as market and business considerations. Our pay range for U.S. based candidates for this position is $80,000- $95,000 USD annually. Your recruiter can share more about the specific salary range for the job location during the hiring process. Also, certain positions are eligible for additional forms of compensation such as bonuses and commissions.
 

We’re committed to diversity and passion, and encourage you to apply, even if you don’t tick all the listed skillsets!
 

ABC’S COMMITMENT TO DIVERSITY, EQUALITY, BELONGING AND INCLUSION:
ABC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.  We are intentional about creating an environment where employees, our clients and other stakeholders feel valued and inspired to reach their full potential and make authentic connections. We foster a workplace culture that embraces each person’s diversity, including the extent to which they are similar or different. ABC leaders believe that an equitable and inclusive culture is not only the right thing to do, it is a business imperative. Read more about our commitment to diversity, equality, belonging and inclusion at abcfitness.com
 

ABOUT ABC:
ABC Fitness (abcfitness.com) is the premier provider of software and related services for the fitness industry and has built a reputation for excellence in support for clubs and their members. ABC is the trusted provider to boost performance and create a total fitness experience for over 31 million members of clubs of all sizes whether a multi-location chain, franchise or an independent gym. Founded in 1981, ABC helps over 31,000 gyms and health clubs globally perform better and more profitably offering a comprehensive SaaS club management solution that enables club operators to achieve optimal performance. ABC Fitness is a Thoma Bravo portfolio company, a private equity firm focused on investing in software and technology companies (thomabravo.com).
#LI-REMOTE

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!