Executive Assistant

​Heidrick & Struggles (Nasdaq: HSII) is the world’s foremost advisor on executive leadership, driving superior client performance through premier human capital leadership advisory services. For more than 70 years, we’ve delivered value for our clients by leveraging unrivaled expertise to help organizations discover and enable outstanding leaders and teams. Learn more at www.heidrick.com

Job Description:

The Executive Assistant (EA) is the leader of multiple projects and business administration support to team(s) in all aspects of Executive Search. The EA drives search processes with high attention to detail, curiosity, proactiveness, along with strong operational, communication and software skills. This role is critical to the success of the firm in executing high touch delivery in serving our clients and building strong leadership teams.

Specific Responsibilities Include:

• Lead administration for assigned client engagements, beginning with business development support and executing throughout the life of engagements and assigned work.
• Orchestrate smooth-running engagement operations while juggling multiple, critical responsibilities including, managing a high volume of calendar management for candidates, clients, and Consultant(s); maintaining composure under pressure; safeguarding confidential information; and organizing critical documentation with utmost accuracy.
• Collaborate daily with the team and internal stakeholders to drive the delivery of high-quality client deliverables, efficiently and on time.
• Partner with our vendor to prepare travel itineraries for the consultant, clients, and candidates simultaneously while managing other daily responsibilities.
• Support teams with account management and client relationships, including consultant and candidate expenses, client invoices/receivables and other financial reports as needed. 
• Support data entry, progressing client opportunities through business development stages; capture key business development activities and maintain client contacts in Heidrick’s CRM. 
• Prepare and manage consultant expenses in line with client requirements and Heidrick policy.
• Manage the full lifecycle process of engagements in Latitude. Organize documentation following firm policy and documentation guidelines as it relates to client proposals, engagement letters, position specifications, contracts, candidate reports, degree verifications, reference reports, offer letters, etc.
• Lead assigned client and candidate communications through scheduling and prioritizing telephone, video conferencing and email communication.
• Contribute to the financial health of engagements by ensuring payments are received, candidate and consultant expenses are reimbursed/expensed timely, and the overall financial performance of client projects is reviewed.
• Verify degrees and conduct background checks of candidates.
• Formatting, editing, proofreading, preparing and transmitting client deliverables as requested. 
• Build strong relationships and good rapport with candidates and clients. 
• Maintain the accuracy, quality and integrity of all data in Heidrick’s proprietary database.
• Conserve client, candidate and companywide confidentiality.
• Continuously develop job-related skills by attending Heidrick’s Learning & Development programs, internal Executive Search-specific training and keeping current with job/industry-related reading.
• Provide back-up assistance to other EAs as needed.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.