Executive Assistant

The Executive Assistant to Commercial Director for Latin America North in Food Ingredients will provide administrative support in task as domestic and international travel coordination, scheduling meetings, maintaining calendars and appointments, event planning and logistics, expense report management, creating presentations, preparing correspondence/documents and invoices for review and signature, ordering office supplies upon notification, creating reports and other support activities as required.

Responsibilities:

• Provide primary off-site administrative support to include scheduling meetings, maintaining calendars and appointments, managing email, expense report management, scheduling travel, document proofreading and preparation and key deliverable dates and reminders.
• Coordinate logistics, schedules, meeting participation and reservations, for all internal and external meeting/conference related activities for the department.
• Prepare/write, compile, format, proofread, edit and/or type various correspondence and reports for distribution.
• Prepare Excel reports and PowerPoint presentations. Bind and distribute periodic results.
• Maintain a high level of confidentiality and ensure security for documents, information and projects.

Requirements:

• Bachelor’s degree required. Coursework in general business is a plus.
• Significant experience providing administrative support in a business environment.
• Previous work experience in supporting executives in multiple processes.
• Possess excellent interpersonal, written, and verbal communication skills with the ability to interact within all levels of the organization.
• Must be fluent in English, speaking, writing, and reading.
• Excellent typing and data entry skills and proficiency with Microsoft Office software required. Must have strong Excel and Power Point skills.
• Effective analytical skills including demonstrated experience building tables and charts to present information.
• Strong attention to detail with excellent proofreading, grammar and composition skills.
• Strong organizational skills including demonstrated experience in a fast-paced environment with the ability to successfully coordinate and handle multiple tasks/activities simultaneously.
• Ability to learn new assignments with a willingness to maintain flexibility and support change.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more