Executive Assistant

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

Job Description

The Times is looking for an executive assistant to support one or more editors, ensuring they are efficiently operating. You will represent your assigned leaders, both internally and externally in a professional manner. This is a critical support role for everything operational and administrative. Organization is important, as you will work with leadership teams across the company.You are a quick study, strong writer, and someone who enjoys excelling in a dynamic news environment. 

This position is based in New York with a hybrid schedule including three days per week in the office, though additional in-office days may be required depending on editors’ needs.

Responsibilities:

• Provide operational and administrative support

• Be a sounding board for your editors, helping them work through everything from the challenges of the day to long-term projects and vision 

• Prepare presentations and decks that are clear and well designed 

• Have an ear to the ground in the newsroom and surface both successes and challenges that staff are facing

• Track priorities and projects for the executive, making sure they are on task

• Manage a difficult calendar, including vetting and prioritizing meeting requests and coordinating conference calls, interviews, meetings, and complex travel bookings

• Conduct research, draft memos, and prepare editors for internal meetings

• Handle a heavy volume of requests including answering inquiries, resolving problems, and making appropriate referrals

• Maintain relationships with important contacts of all levels within and outside of the company and act as a liaison 

• File all expenses for reimbursement on behalf of your assigned editors

• Plan events including town halls, lunches, dinners and social gatherings

• Demonstrates support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

• You will report directly to the Deputy Director of Newsroom Operations

Basic Qualifications:

• 3+ years of experience providing administrative support for a senior executive 

• 2+ years of experience in a role that requires managing multiple tasks 

• Experience maintaining a high degree of confidentiality 

Preferred Qualifications:

• Experience working in a newsroom 

• A passion for journalism and a commitment to the mission of The New York Times

The annual base pay salary for this role is between $85,000.00 and $95,000.00.

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [email protected].  Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

The New York Times Company follows the pay transparency and non-discrimination provisions outlined by the United States Office of Federal Contract Compliance Programs. Click here for details.