Executive Assistant

Join Us at Gloo: Connecting the Faith Ecosystem with Advanced Technologies
At Gloo, we believe that a connected and thriving faith community can change the world, one life at a time. We recognize the faith ecosystem is broad and diverse. It includes churches, parachurch ministries and thousands of non-faith based organizations committed to advancing the flourishing of people. Our purpose is simple yet profound: to release the passion in every person to be all they were created to be.
We are a mission-driven organization, guided by four core principles:

• Shape Technology for Good: Whether it's AI tools, dashboards, or communication tools, we empower leaders with values-aligned solutions that amplify their missional impact.
• Serve Those Who Serve: From pastors and donors to network leaders and content creators-we're passionate about providing technology that helps them do more of what they are called to do.
• Release Collective Strength: We connect the diverse faith ecosystem-churches, parachurch ministries and thousands of non-faith based organizations committed to advancing the flourishing of people-so they can achieve more together than they could alone.
• Enable Trusted Exchange: Trust is the foundation of a connected faith community. We enable transparency, digital rights management, and simplicity to foster confident collaboration.

We are looking for talented, purpose-driven individuals to join our team as we create innovative technology solutions that inspire and empower people to release the passion in every person, including you, to be all they were created to be. If you're ready to make an impact with your talents and skills toward this purpose, we'd love to hear from you!
Key Responsibilities:

• Scheduling & Calendar Management
• • Coordinate and manage a highly intricate schedule of meetings, travel, events, and activities
  • Provide real-time updates to all relevant parties with efficiency and clarity
  • Exhibit a natural curiosity about all calendar details, ensuring thorough understanding and proactive management
• Travel Coordination
• • Plan and manage complex travel itineraries (business and personal), over multiple domestic and international time zones
  • Manage last-minute travel changes, airline adjustments, and emergencies with composure and grace, employing creative problem-solving to identify the best solutions
• Administrative Support
• • Manage and prioritize the CEO's extensive email inbox, aligning actions with current priorities
  • Ensure the CEO is prepared with any necessary materials and resources for daily activities
  • Develop and maintain organizational systems and processes for maximum productivity
• Personal Support
• • Track and plan for birthdays, anniversaries, and special events
  • Support the Co-Founder with community projects, events, and other special initiatives
  • Coordinate family trips, events and family office meetings
• Communication
• • Field phone calls, emails, slack and text messages with professionalism and warmth
  • Ensure all interactions leave people feeling valued and important
  • Excellent Follow-up and response time
• After-Hours Availability
• • Be accessible for last-minute changes to meetings, travel or event planning.

The ideal candidate has:

• 10+ years of experience as an Executive Assistant, ideally in a Family Office
• Exceptional strategic thinking capabilities with superior organizational skills, absolute discretion, and a proactive ability to anticipate and address needs
• Positive and energetic demeanor with the ability to remain calm, composed, and solution-focused under pressure
• Proven experience supporting upper management, including daily collaboration with C-Suite executives, with a high level of discretion and professionalism
• Advanced proficiency with G-Suite, Zoom, Slack, and other productivity tools, with the ability to adapt quickly to new technologies
• Familiarity with the unique demands and dynamics of Family Office operations
• Familiarity with private aviation, including working knowledge of protocols, logistics, and best practices
• Excellent communicator who builds rapport and trust with internal and external stakeholders

The ideal candidate should not :

• Require a highly structured workday, instead thriving on adaptability and embracing a fast-paced, ever-changing environment.
• Struggle with unpredictable shifts in priorities and tasks; flexibility and confidence are essential.
• Say "it can't be done"; instead, maintain a solution-oriented mindset, finding creative and resourceful ways to overcome challenges.
• Hesitate to take ownership of responsibilities, no matter the scale, tackling every task with enthusiasm and pride.

Compensation: $100,000 - $120,000
The Perks/Benefits:

• Compensation and bonus commensurate with experience
• Multiple Medical plans, Vision & Dental plans with a generous HSA contribution
• Flexible Time-Off Policy, including Paid Sick Leave
• A dynamic, talented team, dedicated to changing the world and building an incredible business
• Onsite and virtual social events to keep us connected in our Hybrid work environment
• Beautiful headquarters space in downtown Boulder on Pearl Street, steps from coffee shops and blocks from hiking trails
• • Satellite Offices in Pittsburgh and Orlando

This job is posted until filled.