Executive Assistant

Job Description

Executive Assistant

Copenhagen, Denmark

Are you an organised, diligent, and curious executive assistant, who is comfortable working independently in a large, multinational business? Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative, and empowering culture? Are you looking for your next opportunity to grow?

If this sounds like you, or you’re curious to learn more, then this role could be the perfect opportunity. Join our Environment and Health division as our new Executive Assistant and work with us to close the gap to a sustainable future.

Your new role

As our new Executive Assistant, you will support the leadership team in our E&H division with a wide range of tasks. You will work closely with them to assist with day-to-day running of their units, including preparation of agendas and minutes for senior leadership meetings, calendar/diary management, and travel and venue booking. Alongside this, there is a significant focus on this role towards independent development slide deck preparation for meetings, providing ideas and insights into problem solving as well as helping out in change management processes in the E&H unit. This role will be perfect for someone who has strong administrative ability and diligence, who also wants to have the opportunity to grow further and have an active involvement of the running of one of Ramboll’s key business units.

Your key responsibilities will be:

• Primary support to Country Market Director for E&H Denmark and Europe director for E&H
• Assist with day-to-day running of the department through calendar management, travel and venue booking, time sheet and expense review.
• Help to create presentations for senior leadership meetings.

• Act as a point of contact for leadership, as well as writing communications on their behalf.
• Coordination of training and courses.
• Help with onboarding new team members, ordering IT equipment, introducing colleagues to Ramboll systems and processes.

• Help to set agendas for leadership meetings, brainstorming and discussing ideas with the team.

About you

• Proven executive support experience, preferably with high level/senior leadership in a globally oriented company.

• Solid experience and proficiency working with key office software such as Microsoft Suite programs.
• Flexible and structured attitude, with a good eye for detail.

• Fluent English and Danish language abilities are vital for the role.

What we can offer you

• Commitment to your development
• Leaders guided by our Leadership Principles
• A culture that welcomes you as the unique person you are
• Inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Ready to join us?

Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.

Deadline: 15/02/2025

Thank you for taking the time to apply! We look forward to receiving your application.

Work at the heart of sustainable change with Ramboll in Denmark

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in Denmark has more than 4,000 employees across twelve offices. Ramboll experts deliver innovative solutions across Buildings, Transport, Energy, Water, Management Consulting, Environment & Health, and Architecture & Landscape.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [email protected] with such requests.