We are seeking a highly organized, proactive, and resourceful Executive Assistant to the C-Suite to join our dynamic team. In this critical role, you will provide dedicated support to our senior leadership team, ensuring seamless coordination of schedules, meetings, and communications. You will handle confidential information with the utmost discretion, anticipate needs, and serve as a key liaison across departments. If you thrive in a fast-paced environment, excel at managing multiple priorities, and enjoy being at the center of organizational operations, we want to hear from you!
Responsibilities
- Manage calendars: This includes scheduling meetings, appointments, and travel arrangements, and ensuring that the C-Suite's calendar is up-to-date and organized.
- Coordinating communication: The Executive Admin may screen and prioritize phone calls, emails, and other forms of communication for the C-Suite, and handle incoming and outgoing correspondence.
- Liaising with other departments: The Executive Admin may act as a liaison between the C-Suite and other departments or stakeholders and may be responsible for coordinating and communicating information between these groups.
- Assisting with special projects and events: The Executive Admin may be responsible for assisting the C-Suite with special projects, such as preparing for a board meeting or organizing a company event.
- Maintaining confidentiality: The Executive Admin may be privy to sensitive or confidential information and must be able to maintain the confidentiality of this information at all times
- Coordinate and process payments to vendors, ensuring accuracy and timeliness.
- Provide comprehensive administrative support to the C-Suite, including managing tasks, communications, and workflows.
- Manage and oversee team expense approvals, including reconciling the C-Suite's expenses and ensuring accurate and timely processing of reimbursements.
- Bachelor's degree or equivalent experience
- At least 5 years of experience as an executive assistant or similar role
- Strong organizational and administrative skills, with the ability to manage multiple tasks simultaneously
- Excellent communication and interpersonal skills, with the ability to interact professionally with senior executives, staff, and external partners
- Ability to maintain confidentiality and handle sensitive information with discretion
- Proficiency in Google Workspace, Microsoft Office, and other relevant software applications.
- Strong attention to detail and problem-solving skills
- Ability to work independently and prioritize tasks effectively
- Willingness to work flexible hours as required by the C-Suite
- Bilingual: English and Spanish
- Competitive salary
- Mexican Legal Compliant Benefits
- Major Medical Expenses (Includes Vision and Dental)
- Minor Medical Expenses
- Life Insurance
- Monthly work-from-home stipend
- Monthly cell phone stipend
- Professional Development Support
- Employee Referral Bonus
Top Skills
What We Do
ProducePay lives at the intersection of Technology, Agriculture, and Finance. We work with hundreds of farmers, distributors, and retailers to modernize the supply chain and place trust at the center of every transaction. We provide financing, pricing analytics, a produce marketplace, and a whole suite of tools to help our customers make better decisions faster, which lets them focus on what they do best: feeding the planet!
Bringing technology to a traditional pen and paper industry is hard, but we’ve been able to do it by building an incredible team. We focus on providing value to our customers and constantly checking our assumptions to make sure we’re delivering a product that our customers will love using. We’re constantly learning, growing, and improving to create the best work environment possible, and we love to bring on new team members who are ready to teach and learn!
Finally, we are proud to be a diverse workplace and will give consideration for employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Why Work With Us
ProducePay builds products that help people and revolutionize an industry that is slow to adopt new technology. We do this by creating a fantastic team of people that love to teach and be taught, to learn and grow, and treat others with respect. We expect a lot from our team, but we also prioritize supporting our employees to accomplish their goals
Gallery
.png)
.png)
