Executive Assistant

Location

Luxembourg - 26A Boulevard Royal

Business - Real Estate

Brookfield Real Estate Group is one of Brookfield’s primary operating groups. The Real Estate Group is one of the world's largest investors in real estate, with a global portfolio that includes office, retail, multifamily, logistics, hospitality and alternative real estate assets on five continents. The Group owns and operates approximately $268 billion of assets representing the most iconic properties in the world’s most dynamic markets. We seek to generate value by leveraging our operating expertise and focusing on our core real estate capabilities of leasing, financing, development, design and construction as well as property and facilities management. For more information, visit https://www.brookfield.com/our-businesses/real-estate.

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Role Overview

To be located in Brookfield’s Luxembourg Office. The position will work closely with the local and abroad teams.

The Executive Assistant will provide comprehensive support to the team, including ensuring efficient interaction between the team and all other stakeholders. The Executive Assistant will also look after everything to do with Office Management. This role requires a proactive and highly organized individual who has the confidence to make suggestions and own certain projects. whilst working within a dynamic team

Key Responsibilities

• Scanning, printing and saving executed documents on iManage.

• Arranging for execution of documents.

• Manage diaries across various global time zones. 

• Coordinate meetings (both internal and external), including preparation of meeting rooms and materials (including printing and binding). 

• Arrange travel and accommodation for the regional team. 

• Provide support to visitors from overseas offices. 

• Coordinate meeting room arrangements and hospitality

• Prepare and submit expense reports monthly in accordance with company policy. 

• Maintain confidential files for team members in compliance with GDPR. 

• Provide support to other Executive Assistants and administrative staff during quiet periods, absences, and holidays. 

• Handle routine inquiries and confidential correspondence, as well as sorting post. 

• Assist in planning social events within the team. 

• Perform other ad hoc duties as requested by the team. 

• Carry out office management duties such as stationary orders, printer maintenance, beverages and snacks etc.

Technical Skills

• Fluent in English and French

• Proven track record as an Executive Assistant looking after a team (10+ people)

• Proficiency in Microsoft Outlook, Word, and PowerPoint; experience with Concur is desirable but not essential. 

• Knowledge of the LBR platform and/or ability to perform RCS and RBE filings.

• Knowledge of Diligent Boards.

• Proactive with the ability to work independently or as part of a team. 

• Able to prioritize tasks decisively and resourcefully. 

• Attention to detail regarding flight and taxi times across time zones. 

• Flexible and adaptable. Able to cope with constantly changing priorities. 

• Resilient with a strong team focus. 

• Strong organizational and communication skills. 

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it.  Accordingly, we do not tolerate workplace discrimination, violence or harassment.

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.