Executive Assistant

Waabi, founded by AI pioneer and visionary Raquel Urtasun, is an AI company building the next generation of self-driving technology. With a world class team and an innovative approach that unleashes the power of AI to “drive” safely in the real world, Waabi is bringing the promise of self-driving closer to commercialization than ever before. Waabi is backed by best-in-class investors across the technology, logistics and the Canadian innovation ecosystem.

With offices in Toronto, San Francisco, and Dallas, Waabi is growing quickly and looking for diverse, innovative and collaborative candidates who want to impact the world in a positive way. To learn more visit: www.waabi.ai

You will…

- Partner, collaborate and act as liaison for the leader you support. 

- Assist in the prioritization of complex and dynamic calendars by proactively understanding requirements and setting, monitoring, and managing clear meeting agendas.

- Perform a variety of administrative tasks and provide professional support to two or more senior leaders.

- Arrange travel schedules, booking travel, managing reservations, and handling expenses.

- Cultivate and evolve Waabi’s culture by coordinating engaging events and celebrating essential team moments and milestones; including in office support as needed.

- Develop and maintain strong relationships with internal and external stakeholders.

Qualifications:

- 5-7+ years of administrative experience in a fast paced, high growth environment supporting C-Suite.

- Excellent verbal, written communication and interpersonal skills.

- Adaptable to competing demands and able to balance setting boundaries for leads with being appreciative to the needs of your organization.

- Exceptional judgment and active foresight.

- Excellent calendar management and organization skills with experience using several systems/platforms to streamline meetings, team calendars, spreadsheets, presentations, onboarding and slack channels.

- Ability to adapt in a dynamic business environment, collaborate, and calmly handle stressful circumstances. 

- Proven ability to handle confidential information with discretion.

- Flexibility to perform job duties outside of normal business hours.

- Open-minded and collaborative team player with the willingness to help others.

- Experience and excitement in supporting a fast-paced high-growth environment.

- Passionate about being part of an organization solving self-driving technologies.

Perks/Benefits:

- Competitive compensation and equity awards.

- Health and Wellness benefits encompassing Medical, Dental and Vision coverage (for full-time employees only).

- Unlimited Vacation.

- Flexible hours and Work from Home support.

- Daily drinks, snacks and catered meals (when in office).

- Regularly scheduled team building activities and social events both on-site, off-site & virtually.

- As we grow, this list continues to evolve! 

Waabi is a technology start-up building technologies to transform the way the world moves. Join our talented team to be a part of the future and to make an impact!

Waabi is an equal opportunity employer. We celebrate diversity and are committed to creating a supportive, inclusive, and accessible workplace for all our employees. We seek applicants of all backgrounds and identities, across race, color, ethnicity, national origin or ancestry, age, citizenship, religion, sex, sexual orientation, gender identity or expression, military or veteran status, marital status, pregnancy or parental status, caregiver status, disability, or any other characteristic protected by law. We make workplace accommodations for qualified individuals with disabilities as required by applicable law. If reasonable accommodation is needed to participate in the job application or interview process please let our recruiting team know.