Executive Assistant, Marketing and CEI

It’s an exciting time to join Cytokinetics. We’re seeking trailblazing, results-oriented sales and marketing professionals who are ready to embrace this exciting opportunity to make a significant impact and shape the future of our company.

Job Summary

As Executive Assistant to the VP of Marketing and the VP of Customer Experience and Insights, you will provide broad executive level administrative support to two VP and other senior level leaders. This individual will handle details of a highly confidential and critical nature, collect and prepare information for use in discussions/meetings of executive internal personnel and external contacts. They will make high-level contacts of a sensitive nature inside and outside the company and exercise sound judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. This individual will work with senior level executives within and outside the Company including investors, collaborators, physician investigators, patient advocacy organizations, vendors, and visitors.

Responsibilities:

• Provide highly professional administrative support to the VP, Marketing and VP of Customer Experience & Insights.
• Calendar management including the ability to determine priorities and resolve schedule conflicts. Organize and manage meeting logistics (e.g. scheduling, room preparation, catering, etc.).
• Coordinate complex travel itineraries and related meetings to include domestic and international arrangements. Proactively coordinates the pre-planning of travel with various internal functions, including agendas and necessary contacts, information, and other necessary preparations. Responsible for processing expense reports.
• Serve as a liaison between the Commercial Leadership team and other departments, ensuring clear and timely communication; prepare and distribute internal and external communications, including meeting summaries and reports.
• Assist in the coordination of corporate projects, track timelines and milestones, and provide regular updates, ensuring that all initiatives are on track and well-documented.
• Organize and maintain confidential files, prepare and review reports and presentations for accuracy, and ensure the security and accessibility of all corporate development documents.
• Provide on- and off-site meeting support including logistics, audio/visual setup, refreshments, note-taking and post-meeting follow-up for various committees and leadership team meetings.
• Manage office operations including supply procurement, indirect spend, vendor relationships, and facility maintenance and planning.

Qualification

• A BA/BS degree is preferred.
• 10+ plus years administrative experience with at least 3 years spent supporting one or more “C” level executive(s) or equivalent, preferably in a start-up biotech environment.
• High degree of personal integrity, discretion and confidentiality
• Superior organizational skills and prioritization skills: demonstrated ability to manage workload while supporting several departments.
• Ability to multitask efficiently; excel at synthesizing and coordinating multiple communications in a fast-paced and dynamic environment.
• Demonstrated professionalism including ability to communicate appropriately and effectively with members of C suite and Board of Directors and to handle matters of a highly confidential, critical nature.
• Collaborate with Executive Assistant team members for other functions and provide backup.
• Excellent Word, PowerPoint, Excel, Outlook, Oracle, Concur, Conga, BOX and TEAMS skills; power users preferred; comfort with video conferencing technology, such as Zoom and TEAMS
• Coordination and management of Purchase Orders and review and approval of invoices, tracking spending.