Executive Assistant

Overview & Responsibilities

Required background and experience:

• This role requires a minimum high school education plus 7-10 years relevant experience or an associate's degree plus 5 years executive assistant experience required.

• Strong, professional communication skills (verbal and written) required. Global and cross-cultural experience strongly preferred.

• Computer skills required including proficiency with online calendars and Microsoft Office products.

• Previous experience exercising discretion and confidentiality with sensitive company information required.

• Must be organized and adept at handling multiple changing priorities in a high stress atmosphere. 

Primary Job Duties:

• Coordinate quarterly Board of Directors meetings (domestic and international)

• Research venue/event site options

• Assist board members with travel arrangements and lodging

• Secure interpreter and facilitate with interpretation equipment

• Coordinate meeting preliminaries for the audit committee and compensation committee and distribute meeting materials to attendees

• Organize meeting breakfast, lunch and dinners 

• Prepared Invitation Letters for out-of-country visitors and Business Introduction Letters for Elliott Group employees requesting a visa

• Organize company-wide meetings and events, as requested

• Review monthly invoice statements of all charges and fees associated with American Express Travel and process for payment, which includes preparation of purchase requisitions, purchase orders and accounts payable vouchers

• Support Executive Staff

• Complete variety of administrative tasks for CEO, COO and Vice Presidents; incoming calls and correspondence

• Administer and process Elliott Group executive purchasing credit card for small company purchases

• Renew executive memberships and subscriptions annually

• Manage active calendar of appointments and travel schedules

• Coordinate and schedule meetings on behalf of the CEO, COO and Vice Presidents

• Process Executives invoices and expenses, which includes preparation of purchase requisitions, purchase orders, accounts payable vouchers and Concur Expense Management

• Serve as Representative for company to outside business agencies

• Act on behalf of the Executives in the community; charities, community outreach programs, and local schools

Equal Employment Opportunity

Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here.
Pay Transparency Nondiscrimination Provision
Ebara Elliott Energy follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, click here.

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No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.