Executive Assistant

The mission of The New York Times is to seek the truth and help people understand the world. That means independent journalism is at the heart of all we do as a company. It’s why we have a world-renowned newsroom that sends journalists to report on the ground from nearly 160 countries. It’s why we focus deeply on how our readers will experience our journalism, from print to audio to a world-class digital and app destination. And it’s why our business strategy centers on making journalism so good that it’s worth paying for. 

Job Description

About Advertising at The Times

Our mission is to help brands connect to the most important stories in the world. The advertising team comprises 400+ employees globally, with functions stretching from sales to creative to technology and more. We serve every category of business and have direct relationships with the world’s largest brands, offering a range of solutions including: print and digital media; audio; events; and custom content. 

About The Role

The Advertising department is looking for an Executive Assistant to support the SVP, Advertising Marketing and VP, B2B Marketing with daily tasks and long-term solutions that help keep the teams running effectively and efficiently. 

It is critical that you have a “roll up the sleeves” attitude and that you are an organized, hands-on team player, excited to be a part of an important brand. You will report to and represent the VP and The Times internally across organization and externally with clients, vendors and other relevant partners and will approach tasks and requests.

This position is based in New York with a hybrid schedule of three days per week in the office.

Responsibilities:

• Manage calendar, scheduling meetings, events and calls, vetting and prioritizing meeting requests, handling visitors and booking conference rooms

• Prepare expense reports and manage team purchases

• Manage invoicing with internal billing systems

• Manage travel including booking airfare / hotels / transportation

• Support the planning and coordination of events including department meetings, client and partner meetings, lunches, dinners, team offsites, and social gatherings

• Conduct research, draft emails, and prepare executive for internal meetings, assist with presentations & documents

• Maintain good working relationships with vendors/suppliers

• Track priorities and projects for the executive, making sure they are on task

• Attend weekly meetings, managing agendas, note taking and facilitating meeting deliverables

• Provide operational support with special projects and goals as they arise

• Maintain team organizational charts, distribution lists, team lists & seating charts

• Be privy to and handle confidential information with the utmost discretion

• Demonstrates support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world

Basic Qualifications:

• Bachelor’s degree or equivalent years of professional experience

• Minimum three years of industry experience, providing administrative support for a senior executive interacting with all levels of management and staff

Preferred Qualifications:

• Experience with Workday and Coupa

• Ability to manage multiple tasks simultaneously and meet deadlines

The annual base pay range for this role is between $65,000.00 and $75,000.00.

#LI-Hybrid

The New York Times is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve. Our journalism and the products we build in the service of that journalism greatly benefit from a range of perspectives, which can only come from diversity of all types, across our ranks, at all levels of the organization. Achieving true diversity and inclusion is the right thing to do. It is also the smart thing for our business. So we strongly encourage women, veterans, people with disabilities, people of color and gender nonconforming candidates to apply.

The New York Times Company is an Equal Opportunity Employer and does not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. The New York Times Company will provide reasonable accommodations as required by applicable federal, state, and/or local laws. Individuals seeking an accommodation for the application or interview process should email [email protected]. Emails sent for unrelated issues, such as following up on an application, will not receive a response.

The Company will further consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable "Fair Chance" laws.

The New York Times Company follows the pay transparency and non-discrimination provisions outlined by the United States Office of Federal Contract Compliance Programs. Click here for details.