Executive Assistant

At Lineage, helping to feed the world is more than a job – it’s a purpose we live every day. Lineage is the world’s largest and most innovative provider of temperature-controlled logistics solutions.

We are looking for an Executive Assistant to join our team at our Heywood location. In this role, you will provide key administrative and organisational support to the Regional Vice President and the UK leadership team.

This role will involve occasional travel to our UK sites.

Duties and Responsibilities

• Is the first point of contact for UK meetings, travel and the Regional Vice President

• Makes appointments and manages the agendas and conference calls for the RVP

• Handles e-mail when RVP out of office

• Prepares agendas for UK meetings and distributes pre reading

• Captures action points and follows up with team members

• Prepares presentations and draws up correspondence on behalf of the RVP

• Handles legal documents and signature on behalf of RVP

• Organizes activities, internal and external meetings

• Supports visitors from Europe and US with travel, hotels, meeting booking

• Provides a representative interior of head office

• Coordinates orders for catering, and printed material etc

• Is responsible for organising business trips to Europe

• Collecting, discussing and providing information, both internally and externally

What are we looking for?

• A few years of experience in a similar role

• A flexible, proactive, and positive approach to work

• Strong proficiency in MS Office and a solid understanding of administrative processes

Job Reference: INDUK

Why Lineage?

We are a global company with more than 22,000 employees spanning 20 countries and more than 400 locations across North America, Europe, Asia-Pacific, and South America.

At Lineage Logistics, we have a shared purpose; we are transforming the food supply chain to eliminate waste and help feed the world. This means working at Lineage is not just a job – it’s an opportunity to innovate and put your mark on how food moves from the farm to dinner tables around the world. As a member of our team, you will be a critical link in the food supply chain.

Our shared purpose drives everything we do in all parts of our organisation, from the warehouse floor to the office. Our team members are passionate about the impact they make every single day.

We are an equal opportunities employer and positively encourage applications from persons regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. At Lineage we also recognise that Ex-Military, veterans, and military families have great experience with transferable skills and core values that can add significant value to our organisation.

Benefits

As a Lineage team member, we aim to provide everything you and your family need to thrive. That’s why we offer competitive rates of pay, paid time off, skills training, and development opportunities to grow a long and fulfilling career with us – plus generous financial rewards when you successfully refer new employees. This is enhanced by recognition schemes (so that your hard work won’t go unnoticed), plus the chance to make your salary go even further with our cycle-to-work scheme and preferential rates for loans and savings courtesy of a leading credit union.

Your everyday wellbeing is also important to us, so we will provide you with all the protective equipment you need to be safe and comfortable at work, and you will have access to a free 24/7 employee assistance phone line, which offers confidential counselling and advice. With all of this offered against the backdrop of a fun and social environment in which you will be supported by a team who enjoy helping each other in achieving their goals, we are confident you will excel with us.