Executive Assistant

If you’re looking for a special place to build or grow your career, you’ve found it. Whether you’re an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your existing skills and learn new ones in an environment where you can make an impact.

With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we have something special for you.

Position Summary:

We are seeking an Executive Assistant to provide high-level administrative support to the President and the Leadership Team. The ideal candidate will be organized, detail-oriented and able to handle a variety of tasks efficiently while playing a crucial role in supporting our day-to-day operations. This position operates as a hybrid with three days in office and two days remote from our Westwood, MA site.

Reports To: President, Material Processing Technologies

Essential Functions:

Position requirements include, but are not limited to:

• Manage executives’ calendars, including scheduling meetings, appointments, team gatherings to ensure optimal time management.
• May be required to attend meetings and take comprehensive notes and issue clear actions items. Follow up on these items to ensure timely completion.
• Provide general administrative support, including handling correspondence, managing documents (both paper and electronic files), (eg., room bookings, scheduling, agenda and reports, compiling information and action items, minutes)
• Organize and book travel arrangements across the globe.
• Answer phone calls and respond to emails in a professional manner.
• Assist with special projects as assigned.
• Other duties, as assigned.

Supervisory Responsibilities:

• N/A

Organizational Relationships:

• Must interface effectively and regularly with: all levels of the organization

Qualifications: To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High school diploma; associate degree preferred.
• 10 years proven experience as an executive assistant or in a related role

Language Skills:

• English

Computer Skills:

• Advanced in Microsoft Office Suite (Word, Excel, PowerPoint)
• Proficiency with Zoom and Teams

Other Qualifications:

• Strong organizational and time-management skills
• Excellent verbal and written communication abilities to liaise with internal staff, third parties and others to obtain and coordinate information and related processes.
• Ability to participate as an effective team members
• Ability to maintain confidentiality and discretion regarding sensitive information.
• Ability to work independently
• Ability to be flexible and to adapt to changes in priority or direction.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to:

• Stand, Walk and/or Sit 90% of the time
• Use hands to handle, reach and feel: 25% of the time
• Talk and hear 90% of the time

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly exposed to the following environmental conditions:

• Office environment

IDEX MPT. is committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request. This job posting is available in an accessible format upon request.

Are you ready to join a different kind of company where our people, our culture, and our commitments are centered around providing trusted solutions that improve lives around the world?

IDEX is an Equal Opportunity Employer and Affirmative Action Employer. IDEX gives consideration for employment to qualified applicants without regard to race, color, religion, creed, genetic information, sex, sexual orientation, gender identity or expression, marital status, age, national origin, disability, protected veteran status, or any other consideration or protected category made unlawful by federal, state or local laws (Minorities/Females/Protected Veterans/Disabled).

Attention Applicants: If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, please let us know. Likewise, if you are limited in the ability to access or use this online application process and need an alternative method for applying, we will determine an alternate way for you to apply. Please contact our Talent Acquisition Team at [email protected] for assistance with an accommodation. These contact tools may be used only by individuals with a disability for accommodation requests. Do not inquire as to the status of an application.