Summary
This integral Executive Assistant role is a multi-faceted and critical administrative position. Reporting to the Office Manager, you will be responsible for supporting key members of our Regional Management Team. You will provide executive and administrative support to ensure the success of the business and be willing to go above and beyond, always being one step ahead and able to think on your feet. You will take ownership of tasks to ensure they are completed on time and to a high standard. You will have high attention to detail and a professional, proactive attitude. You’ll be able to work independently and collaboratively within a high-performing team of Administrators and Executive Assistants.
Management Support
- Support key members of our Regional Management Team
- Support visiting Executives and VP's
Duties and Responsibilities
The duties initially assigned include, but are not limited to:
- Co-ordination of meetings, conference calls and video conferences with both internal & external stakeholders
- Minute taking
- Co-ordination of travel including visa documentation – Domestic and International
- Preparing expense reconciliation
- Preparing documents/presentations – formatting, printing, binding, arranging for execution and filing as needed
- Support and role coverage with the ASG team – including but not limited to general administration, events, reception, travel and facilities
- Other duties as required from time to time
Requirements and Skills
- 5+years of experience as an Executive or Administrative Assistant within a corporate environment
- Ideal tertiary qualifications in Office / Business Administration
- Ability to manage priorities proactively with exceptional attention to detail and an inherent desire to provide excellent customer service
- Ability to work in a team environment
- Advanced skills in Microsoft Office; Outlook and established applications
- Skills in Workday, Confluence, Jira and/or Monday.com would be desirable
Established in 1978, InterSystems provides innovative data solutions for organizations with critical information needs in the healthcare, finance, and logistics sectors and beyond. Our cloud-first data platforms solve interoperability, speed, and scalability problems for organizations around the globe. InterSystems also develops and supports data management in hospitals through the world’s most proven electronic medical record, as well as unified care records for health systems and governments through a powerful suite of healthcare data integration solutions. The company is committed to excellence through its award-winning, 24×7 support for customers and partners in more than 80 countries. Privately held and headquartered in Cambridge, Massachusetts, InterSystems has 25 offices worldwide. For more information, please visit InterSystems.com.
Top Skills
What the Team is Saying
What We Do
InterSystems has been the information engine behind the world's most important applications in healthcare, business and government for over 40 years. Our software products provide advanced data management, integration, and analytics technologies used daily by millions of people in 80+ countries.
Why Work With Us
Because we are a highly profitable, privately-held software company, we place our clients first in everything we do. We value intellectual curiosity and a relentless desire to outperform competitors. With many MIT and Ivy League alumni, along with experienced subject matter experts, you will work with the best of the best.
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InterSystems Teams
InterSystems Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
For the first 3 or 6 months (experience and role dependent), we ask our employees to work in the office 5 days a week. Once this period is up, they can drop down to 3 days in the office, one of which must be Monday.
