Executive Assistant

Meet Benevity

Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We’re also one of the first B Corporations in Canada, meaning we’re as committed to purpose as we are to profits. We have people working all over the world, including Canada, Spain, Switzerland, the United Kingdom, the United States and more! 

We are seeking a dynamic, self-motivated Executive Assistant (EA) who will play a crucial role in supporting our CEO and additional C-Suite executives. This role requires a highly organized, detail-oriented, and proactive individual who can manage multiple tasks and priorities with ease. As the EA you will act as a key liaison between the CEO and internal and external stakeholders, providing high-level administrative support and contributing to the overall success of Benevity.

What you’ll do:

• Manage the CEO’s calendar with a high level of organization, prioritize requests, resolve scheduling conflicts, and make recommendations to ensure smooth daily operations.
• Oversee all logistical aspects of meetings and events, including scheduling, drafting agendas, and preparing presentation materials.
• Perform a wide range of administrative duties to support the CEO, such as assisting with special projects, preparing reports and presentations, managing correspondence, maintaining contact lists, arranging travel, and processing expense reports.
• Oversee projects from start to finish, including weekly tasks, new initiatives, proposals and presentations.
• Serve as the CEO's primary point of contact for internal and external stakeholders on confidential and critical matters, exercising discretion.
• Gather and prepare Board and executive materials and presentations.
• Expertly manage schedules using Mac and Google Suite, handling multiple calendars and last-minute changes
• Coordinating and confirming travel arrangements 
• Complete monthly expense reports and corporate Visa reconciliations 
• Tackle ad-hoc tasks related to business needs and executive team responsibilities
• Coordinate work and be an advocate for our EA’s with the executive team 

What you’ll bring:

• 7+ years experience supporting C-suite executives
• Experience supporting multiple executives simultaneously
• Experience working and managing board materials and scheduling 
• Proactive, responsive, and initiative-taking approach to anticipate executive needs
• High attention to detail in all tasks, from meeting invites to reports
• Adaptable and open to feedback, with strong problem-solving skills
• Excellent written and verbal communication abilities
• Proactive and solution-oriented mindset
• A passion for working in a fast-paced, dynamic environment
• Proficiency in Mac, Microsoft Suite, Google Suite, Google Drive, and Slack is beneficial

Discover your purpose at work

We’re not employees, we’re Benevity-ites. From all locations, backgrounds and walks of life, who deserve more …

Innovative work. Growth opportunities. Caring co-workers. And a chance to do work that fills us with a sense of purpose.

If the idea of working on tech that helps people do good in the world lights you up ... If you want a career where you’re valued for who you are and challenged to see who you can become …

It’s time to join Benevity. We’re so excited to meet you.

Where we work

At Benevity, we have developed a Community First approach that we design our people's experience around with goals to build a strong community and culture, achieve stellar execution of our business goals and social mandate, and ensure Benevity-ites thrive. For those who live within a reasonable commuting distance to an office, we can split our time working in the office and from home to optimize the opportunities of both, with the requirement that we spend at least 50% of the time in the office.

Join a company where DEIB isn’t a buzzword

Diversity, equity, inclusion and belonging are part of Benevity’s DNA. You’ll see the impact of our massive investment in DEIB daily — from our well-supported employee resources groups to the exceptional diversity on our leadership and tech teams.

We know that diverse backgrounds, experiences, skills and passions are what move our business and our people forward, so we're committed to creating a culture of belonging with equal opportunities for everyone to shine. 

That starts with a fair and accessible hiring process. If you want to feel seen, heard and celebrated, you belong at Benevity.

Candidates with disabilities who may require accommodations throughout the hiring or assessment process are encouraged to reach out to [email protected].