Executive Assistant

Summary:

The Sr. Exec Admin Assistant to executive leadership serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the President. Will also serve as a liaison to the Executive Management Team. Organizes, coordinates, and oversees special administrative projects. The Senior (Sr) Executive (Exec) Administrative (Admin) Assistant must be creative and enjoy working within a environment that is mission-driven, results-driven and community oriented. Has the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. 

Essential Job Functions:

• Exercises initiative and independent judgment in managing executive leaders schedule and daily activities.

• Facilitates the efficient utilization of the executive leadership's time through coordination of a complex calendar of appointments, meetings and speaking engagements.

• Safeguards the confidentiality of the executive leadership’s office by exercising discretion in communicating information.

• Manages, distributes and tracks tickets for various events on behalf of executive leaders.

• Facilitates official travel for the executive leaders and corporate visitors by making travel arrangements with appropriate vendors.

• Researches and places orders for holiday/birthday/other gifts on behalf of executive leaders.

• Manages Calendar/Expense/Travel as needed for executive leaders.

• Manages a variety of special projects and successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the executive leadership's ability to effectively lead the company.

• Maintain regular and punctual attendance.

Other Related Duties:

Performs other related duties as assigned. 

Supervisory Responsibilities:

This position is an individual contributor with no direct reports but may provide guidance, leadership or training to others

Qualifications:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required.

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat.

• Proven ability to handle confidential information with discretion, adaptable to various competing demands.

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.

• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

• Skills in complex problem solving, judgment, critical thinking and decision making.

Education and/or Experience:

• Bachelor's Degree, preferred.

• Five (5) to eight (8) years related work experience supporting C-Level Executives.

Certificates, Licenses, Registrations: 

None required.

Work Complexity:

Problems and issues faced are difficult and complex, and may require understanding of broader set of issues. Problems typically involve consideration of multiple issues and understanding of the financial/mortgage industry. Problems are typically solved through drawing from prior experience and analysis of issues.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in a typical interior office work environment which does not subject the employee to any hazardous or unpleasant elements. The noise level in the work environment is usually moderate.

Equal Employment Opportunity:

Freedom Mortgage is committed to providing equal employment opportunities to all employees and applicants without regard to race, ethnicity, color, sex, marital status, sexual orientation, gender identity or expression, pregnancy, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws.

Americans with Disabilities Act:

Applicants as well as employees who are or become disabled must be able to satisfactorily perform the essential job functions of the position either with or without reasonable accommodation. Applicants as well as employees are encouraged to meet with Human Resources as the organization shall review reasonable accommodations on a case-by-case basis in accordance with applicable law.

Job Responsibilities:

The statements reflect the general duties and responsibilities considered necessary to perform the essential functions of the job and should not be considered as an all-inclusive list of all the work requirements of the position. Freedom Mortgage Corporation may change the specific job duties with or without prior notice based on the needs of the organization.