Executive Assistant

Company Description

At Saatchi we believe in creating ideas that can live anywhere. And we believe that when we work as a team, nothing is impossible. We strive to bring out the best in each other and in ourselves and expect applicants to understand the value of close collaboration. We also believe that creating transformational work requires initiative, an entrepreneurial spirit, and a bold commitment to achieving measurable results and business success for the Clients we service.

Saatchi & Saatchi maintains a hybrid work policy to work in-office three days per week and remotely the other two days each week.

Job Description

Saatchi LA has an exciting opportunity for you to join our agency as an Executive Assistant. A successful candidate for this position will understand that their first responsibility is to do everything they can to provide support to our CEO. Strategic thinking and attention to detail are top priorities, and flawless execution is essential. This person will represent key Leadership daily, and must maintain the discretion, professionalism, and competence that the role requires at all times.

Administrative Support

• Manage and prioritize the CEO's calendar.
• Schedule meetings, appointments, and travel arrangements.
• Handle correspondence, internal/external emails, and meeting invites.
• Collaborate with other Executive Assistants for internal and client meetings.
• Organize and maintain digital documents.
• Handle all expense reports, car logs, and timesheets.
• Manage the department budget, purchase orders, and invoices.
• Maintain the corporate apartment, monthly rent, and utilities.

Project Management

• Support the CEO in all daily responsibilities and understand main priorities.
• Assist in planning and execution on special projects.
• Track progress on multiple projects, ensuring deadlines are met and deliverables are achieved.

Communication & Coordination

• Guide communication between the CEO and other executives, employees, clients, and partners.
• Coordinate and facilitate meetings, including preparing agendas, taking meeting notes, and following up on action items.
• Ensure clear and consistent communication across the organization.

Travel and Event Planning

• Arrange domestic and international travel, itineraries, including flights, accommodations, dining reservations, and ground transportation.
• Plan and coordinate client meetings, offsite events, and conferences.

Qualifications

• 5+ years of administrative experience in a fast-paced environment, 3+ of those years supporting at the CEO level.
• Excellent organization, problem-solving, time-management and prioritization skills.
• Outstanding written and verbal communication, as well as listening skills.
• Team-player attitude; work well under pressure and be adaptable in the face of changing priorities.
• Experienced with Outlook, Teams, PowerPoint, Google Suite, Altair, Concur, and Adobe
• High degree of discretion and integrity, when taking care of confidential information.
• Strong attention to detail.

Additional Information

Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $58,500.00 - $92,000.00 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 10/01/2024.