Executive Assistant for Mortgage Partnership Finance

Join the FHLBC team!
At the Federal Home Loan Bank of Chicago, employees come first - that’s why we offer a highly competitive compensation and bonus package, and access to a comprehensive benefits program designed to meet the needs of our employees.

• Retirement program (401k and Pension)

• Medical, dental and vision insurance

• Lifestyle Spending Account

• Generous PTO plan

• 11 paid holidays per year

• Hybrid working model

Who we are:

Our mission at FHLBank Chicago: To partner with our members in Illinois and Wisconsin to provide them competitively priced funding, a reasonable return on their investment, and support for their community investment activities.

Simply said, we're a bank for banks and other financial institutions, focused on being a strategic partner for our members and working together to reinvest in our communities, from urban centers to rural areas. Created by Congress in 1932, FHLBank Chicago is one of 11 Federal Home Loan Banks, government sponsored in support of mortgage lending and community investment.

What it’s like to work here:

At FHLBank Chicago, we bring people together. Our regular All-Staff meetings keep employees informed and our values drive the work that we do. Our Buddy Program pairs new hires with tenured employees to guide their onboarding. Through our Office of Diversity, Equity and Inclusion (DEI), we host signature and employee-led events to celebrate our differences and learn from each other and identify volunteer opportunities to strengthen our communities; and Employee Resource Groups (ERGs) and culture teams create connections around shared interests and experiences. We offer live and on-demand professional development opportunities to grow your skillset and your career.

What you’ll do:

Responsible for managing a variety of administrative duties for the Group Head and Mortgage Partnership Finance department.  Engages with a diverse group of important external stakeholders and visitors as well as internal employees at all levels of the organization.  Independent judgment is required to plan, prioritize and organize a diversified workload and manage many competing priorities

How you’ll make an impact:

• Enhances Operational Efficiency: By managing and organizing complex activities such as meetings, travel, and conferences, this role ensures that the Group Head and the Mortgage Partnership Finance department operate smoothly and efficiently.
• Strengthens Stakeholder Relationships: Engaging with a diverse group of external stakeholders and internal employees at all levels helps build and maintain strong relationships, which are crucial for the success of the department.
• Supports Strategic Initiatives: Acting as a project manager for special projects and preparing confidential documents for governance and committee meetings ensures that strategic initiatives are well-coordinated and effectively executed.

What you can expect:

• Manage, schedule, and organize complex activities such as meetings, travel, conferences, and department activities
• Screens incoming requests and correspondence and responds independently when possible
• Composes and prepares confidential correspondence, agendas, reports and other complex documents in support of governance and committee meetings and regulatory engagements
• Participate in event planning in support of the business, including contributing to planning and executing occasional dinners or other events with customers or business partners
• Provide support for governance committees with internal and external stakeholders
• Maintains confidentiality of all corporate, personnel and research matters
• Act as project manager for special projects which may include: planning and coordinating multiple presentations, disseminating information and coordinating mailings
• Occasional travel will be necessary to support meetings or events outside

What you’ll bring:

• MS Office with advanced experience with PowerPoint, Outlook and Visio
• 5-7 years of administrative or executive support
• Bachelor’s degree preferred
• High degree of professionalism
• Communication skills
• Planning/Organizing
• Strong collaboration skills
• Dependability

The perks:

At FHLBank Chicago, we believe in rewarding our high performing workforce. We offer a highly competitive compensation and bonus package, and access to a comprehensive benefits program designed to meet the needs of our employees. Our retirement program includes a 401(k) and pension plan. Our wellbeing program supports employees at work and in their personal lives: Our generous PTO plan provides five weeks of vacation for new employees and 11 paid holidays per year; our Lifestyle Spending Account provides an annual stipend for employees to support wellbeing activities; and our central downtown location at the Old Post Office provides easy access to public transportation and breathtaking views from our award-winning rooftop. Step into a brighter future with us. #LI-Hybrid