Executive Assistant I

What starts with YOU, moves the world! 

Hyster-Yale Materials Handling, Inc, a world-class manufacturer of industrial lift trucks, has an outstanding opportunity for an exceptional and talented Executive Assistant I based at our location in Cleveland, OH. In this role, you will play a vital part in managing administrative operations, ensuring seamless workflow, and maintaining effective communication across departments. 

**This role requires you to be flexible, dependable, and detail-oriented**

What you will do: 

Executive Support & Office Management 

• Provide high-level administrative support, managing schedules, coordinating meetings, and handling confidential correspondence. 

• Organize board meetings, project reviews, operating reviews, and special assignments from top executives. 

• Manage and maintain the executive’s calendar, identifying and resolving scheduling conflicts. 

Project & Workflow Coordination 

• Track and manage projects to ensure deadlines are met, documentation is complete, and budgets are adhered to. 

• Organize, prioritize, and process correspondence, reports, presentations, and other key documents. 

• Facilitate cross-functional collaboration by ensuring key stakeholders are informed and aligned. 

Meeting & Travel Coordination 

• Plan and execute domestic and international travel arrangements, including flights, hotel accommodations, and ground transportation. 

• Coordinate logistics for executive meetings, including invitations, meeting space, catering, video conferencing, and materials preparation. 

• Ensure all meetings and events run smoothly, with required participants and resources in place. 

Financial & Expense Management 

• Handle expense reporting, reconciling American Express card transactions, and ensuring timely processing. 

• Monitor budgets for office supplies, travel expenses, and other administrative costs. 

Communication & Liaison 

• Serve as a key point of contact between the executive’s office and internal/external stakeholders. 

• Handle incoming calls and correspondence, responding professionally or directing inquiries as needed. 

• Maintain a high level of confidentiality and discretion when handling sensitive matters. 

Who you are: 

• Highly Organized & Detail-Oriented: You have exceptional time management skills and can prioritize multiple tasks effectively. 

• Strong Communicator: You possess excellent verbal and written communication skills, able to interact confidently with executives and stakeholders. 

• Proactive Problem-Solver: You anticipate challenges and take initiative to resolve issues efficiently and professionally. 

• Discreet & Trustworthy: You handle sensitive information with the utmost confidentiality and professionalism. 

• Tech-Savvy & Resourceful: You are proficient in Microsoft Office (Excel, Word, PowerPoint) and adaptable to new technologies and systems. 

What you will need: 

Education: 

• Bachelor’s degree preferred (Business Administration or related field). 

Experience: 

• 5-7 years of experience providing executive-level administrative support. 

Skills, Experience & Abilities       

• Administrative & Organizational Skills: Proven ability to manage calendars, meetings, and workflow for executives in a fast-paced environment. 

• Technology Proficiency: Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and ability to quickly learn new systems. 

• Interpersonal & Relationship Management: Excellent ability to interact with senior leadership, stakeholders, and external partners professionally. 

Who we are: 

Hyster-Yale Materials Handling, Inc, designs, engineers, manufactures, markets, and services a complete range of application-tailored lift trucks, attachments and fuel cell solutions that are transforming the way the world moves materials. As a global leader in the Materials Handling industry, Hyster-Yale Materials Handling, Inc, have been building relationships with our customers, suppliers, dealers, and employees for over 90 years. 

What we offer: 

Hyster-Yale Materials Handling, Inc, offers competitive pay, tuition reimbursement, supportive work environment, hybrid work option, and opportunities for growth and development. A full benefits package: paid time off; medical, dental, vision, and life insurance, employer-sponsored profit sharing and 401(k). 

#LI-OP 

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