Executive Assistant I

About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their brands. Leveraging a cloud-based infrastructure, TaskUs serves clients in the fastest-growing sectors, including social media, e-commerce, gaming, streaming media, food delivery, ride-sharing, HiTech, FinTech, and HealthTech. 

The People First culture at TaskUs has enabled the company to expand its workforce to approximately 45,000 employees globally. Presently, we have a presence in twenty-three locations across twelve countries, which include the Philippines, India, and the United States.

It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO)! We at TaskUs understand that achieving growth for our partners requires a culture of constant motion, exploring new technologies, being ready to handle any challenge at a moment’s notice, and mastering consistency in an ever-changing world.

What We Offer: At TaskUs, we prioritize our employees' well-being by offering competitive industry salaries and comprehensive benefits packages. Our commitment to a People First culture is reflected in the various departments we have established, including Total Rewards, Wellness, HR, and Diversity. We take pride in our inclusive environment and positive impact on the community. Moreover, we actively encourage internal mobility and professional growth at all stages of an employee's career within TaskUs. Join our team today and experience firsthand our dedication to supporting People First.

What does an Executive Assistant really do? Gone are the days when Executive Assistants only manage calendars, bookings and make coffee runs. Think of yourself as a “mini-me” of your executive, a subject matter expert, a decision maker, and an air traffic controller. So not just anyone is qualified for this role! 

We make sure we get the best of the best, after all, we are a ridiculously good company so we make sure our employees are top notch. Now we need your full concentration because it’s time to imagine what it’s like being an Executive Assistant.

Imagine yourself going to work with one thing on your mind:  You basically make your boss look good! As you tackle your new tasks for the day, you know that it comes down to one thing: that you’re a direct reflection of your executive and you're responsible for their productivity as well as their teams.

As an Executive Assistant you will:

• Arrange business and personal travel with personal preference(s) in mind.

• Hybrid working schedule while potential visits of TaskUs sites.

• Effectively coordinate executive communications, including taking calls, responding to emails and interfacing with clients/visitors

• Communicate effectively with clients, visitors, staff, and personal contacts.

• Execute any administrative tasks and project management that are presented.

• Review the management system and upcoming events/meetings to ensure the executives are prepared.

• Coordinate tasks and deliverables of executives’ direct reports

• Coordinate and keep track of action plans for the department

• Prepare needed presentations and reports

• Prepare and submit expense/budget report

• Facilitate meetings and be fully informed on necessary company decisions impacting both executive's schedules, productivity, and effectiveness.

Do you have what it takes to become an Executive Assistant?

Requirements:

• At least 3 years of experience as an Executive Assistant preferred.

• Proficient with Google Workspace and experience with Workday is highly preferred but not a requirement

• Ability to learn quickly and troubleshoot issues independently.

• Extreme discretion and confidentiality, tact, independent judgment, flexibility, dependability and accountability.

• Has background in analytics with workforce and number crunching. Generating reporting and presentations

• Strong critical thinking skills that can work independently with background in advance basic accounting (preferred not a requirement)

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.

• Much of the work is self-appointed with a high degree of self-discipline.

• Willing to work long hours when necessary including nights/weekends.

• Amenable with hybrid work set up

• Willing to travel domestically.

International coordination experience: calendar arrangements, dealing with multiple time zones, travel arrangements, scheduling (professional and personal) and expenses.

How We Partner To Protect You: TaskUs will neither solicit money from you during your application process nor require any form of payment in order to proceed with your application. Kindly ensure that you are always in communication with only authorized recruiters of TaskUs.

DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.

We invite you to explore all TaskUs career opportunities and apply through the provided URL https://www.taskus.com/careers/.