Executive Assistant, Human Resources

POSITION SUMMARY 

Sony Corporation of America (SCA) is seeking a dynamic Human Resources Executive Assistant to support the Senior Vice President, Human Resources in our New York offices. The position will encompass a variety of administrative and human resources related responsibilities requiring a high level of trust & confidentiality, excellent organizational & communication skills, and all-related interpersonal skills.  

This position will be on a Hybrid schedule with 2-3 days per week in the New York office.

JOB RESPONSIBILITIES 

• Manage the HR Executive’s calendar, including scheduling meetings and travel arrangements 

• Organize and support meetings for HR Executive and team including reserving conference rooms, sending meeting invitations, arranging technical support, placing catering requests, and preparing security access  

• Prepare expense reports and process invoices  

• Prepare and edit correspondence, communications, presentations, and other documents as needed. Send out company wide communications.  

• Handle confidential and sensitive information with discretion and professionalism 

• Assist in the preparation and administration of HR policies and procedures 

• Maintain/archive files that may contain confidential information  

• Responsible for various reporting requests  

• Respond to employee inquiries regarding HR policies, programs, and other HR-related matters 

• Prepare and launch documents for e-signatures  

• Coordinate Facilities and IT requests for department  

• Distribute department mail; arrange messenger and overnight package services; order/maintain department supplies  

• Assist in projects as needed  

• Perform other related duties as assigned  

• Liaise and build relationships with other groups and the administrative community within the organization  

QUALIFICATIONS FOR POSITION 

Your qualifications and experience should include:  

• College degree preferred  

• Minimum of 5 years executive level administrative experience, preferable within Human Resources  

• Organized and detail-oriented with the ability to plan ahead and anticipate needs of the team  

• Strong organizational and time-management skills 

• Ability to problem solve  

• Excellent communication (written and oral) and interpersonal skills 

• Ability to handle sensitive information with integrity and confidentiality 

• Attention to detail and a high level of accuracy in work

• Collaborative team player, working professionally with other departments and assistants  

• Proficient in MS Office: Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, Adobe 

• Prior experience with HRIS preferred, Workday ideal

Benefits:    

SCA offers benefits-eligible employees (generally regular employees scheduled to work 20 or more hours a week) a comprehensive benefits program that offers coverage and support for employees and their family’s physical, emotional, and financial well-being.   

 What we offer you:  

• Comprehensive medical, prescription drug, dental, and vision coverage with coverage for spouses/domestic partners and child dependents, including access to a Health Savings Account (HSA) and Flexible Spending Account (FSA)   

• Employee assistance plan and comprehensive behavioral health benefits  

• Fertility benefits, including, surrogacy, and adoption assistance programs   

• Basic and supplemental life insurance for employees as well as supplemental life insurance coverage for their spouses/domestic partners and children   

• Voluntary benefits such as group legal, identity theft protection, accident, and hospital indemnity insurance   

• Short-term & long-term disability plans   

• Up to 12 weeks of paid parental and caregiver leave   

• 401(k) Plan with pre-tax, Roth, and after-tax options and company match with immediate vesting  

• Education assistance and student loan programs   

Other Programs:   

• Flexible Work Arrangements, including hybrid work schedules 

• Time off to include vacation, paid holidays, sick leave, Summer Fridays (early release), and a winter break between Christmas and New Year’s Day (based on business needs)  

• Referral bonuses (subject to eligibility)   

• Matching gift program   

• A wide variety of employee business resource groups (EBRGs)   

• Special discounts on Sony products, offered exclusively to Sony employees  

• Employee stock purchase plan (Sony covers commissions and fees for your Sony stock purchases made through after-tax payroll deductions)   

The target annualized base salary range for this position is $75,000 to $83,000. The individual will be paid hourly and eligible for overtime. This range does not include any other compensation components or other benefits that an individual may be eligible for. The actual base salary offered depends on a variety of factors, which may include as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  

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