Executive Assistant, Engineering

About Vercel:

Vercel’s Frontend Cloud provides the developer experience and infrastructure to build, scale, and secure a faster, more personalized web. Customers like Under Armour, eBay, The Washington Post, Johnson & Johnson, and Zapier use Vercel to build dynamic user experiences on the web.

At Vercel, our mission is to enable the world to ship the best products and that goes hand in hand with creating an environment where you can do the best work of your life.

About the Role:

We are looking for an Executive Assistant to join our Engineering team. You will provide high-level administrative and strategic support to two Vice Presidents of Engineering. As a critical force in our operations, you'll manage calendars, plan travel and offsites, process expenses, and serve as a trusted partner to executive leadership.

What You Will Do:

• Calendar & Schedule Management: Efficiently manage multiple complex calendars, prioritize commitments, and schedule meetings across multiple time zones.
• Meeting Coordination: Organize and prepare meetings with appropriate attention to detail and confidentiality , including agenda creation, note-taking, and follow-ups.
• Travel & Expense Management: Arrange domestic and international travel and process expense reports in a timely manner.
• Communication & Correspondence: Act as a gatekeeper, manage internal and external communications, and draft emails on behalf of executives.
• Project Management: Assist in the execution of key projects, track deadlines, and ensure follow-ups are completed.
• Event Planning: Coordinate team offsites, celebrations, team-events, company-wide events, and executive engagements.
• Process Improvement: Identify and implement efficiency improvements in administrative processes.

 About You:

• 5+ years of experience supporting senior executives, preferably in a fast-paced startup or tech environment.
• Exceptional organizational and time management skills with the ability to multitask and prioritize shifting responsibilities.
• Strong attention to detail and a proactive, problem-solving mindset.
• Must possess a team player mentality, able to work collaboratively with the EA team as well as independently under minimal supervision.
• Proficiency in G Suite, Slack, Zoom, Notion, and project management tools.
• Exceptional responsiveness and sense of urgency—you take pride in fast response times and have a bias toward action.
• A strong sense of ownership and a can-do attitude, with the ability to anticipate needs before they arise.
• Experience supporting multiple executives is a plus.
• Strong organizational skills and ability to manage multiple priorities in a fast-paced environment.
• Must be able to work in a hybrid setting—preference for candidates living in or near San Francisco to be onsite as needed.

 Bonus If You:

The ideal candidate thrives in a fast-paced environment, demonstrating resilience, adaptability, and a solutions-oriented mindset. You possess a strong work ethic with a "no task too small" attitude, balancing hands-on work with professionalism and discretion. You're personable, eager to learn, and think creatively to anticipate needs and solve challenges. With zero ego, you excel at providing seamless, white-glove service while remaining ready to roll up your sleeves to ensure operational excellence.

Benefits:

• Competitive compensation package, including equity.
• Inclusive Healthcare Package.
• Learn and Grow - we provide mentorship and send you to events that help you build your network and skills.
• Flexible Time Off.
• We will provide you the gear you need to do your role, and a WFH budget for you to outfit your space as needed.

The San Francisco, CA base pay range for this role is $137,000.00–$150,000.00. This salary range is an estimate. Actual salary will be based on job-related skills, experience, and location. The total compensation package also includes benefits and equity-based compensation. Your recruiter can share more about the specific pay range for your location during the hiring process.

Vercel is committed to fostering and empowering an inclusive community within our organization. We do not discriminate on the basis of race, religion, color, gender expression or identity, sexual orientation, national origin, citizenship, age, marital status, veteran status, disability status, or any other characteristic protected by law. Vercel encourages everyone to apply for our available positions, even if they don't necessarily check every box on the job description.

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