Open Position: Executive Assistant to CEO/ Senior Management
MAQ Software, a leading global software consultancy is expanding in Noida to support our Fortune 500 customers. Headquartered in Seattle, our India locations include Mumbai, and Hyderabad. Our NOIDA campus is located near Sector 145 Metro station adjoining the proposed Microsoft campus. Our 350,000 square feet, 11 story building is designed by leading architects and consultants. To support environmental sustainability, our campus is LEED Gold certified and takes advantage of the recent advances in energy efficiency and uses 500 kW solar plant.
Job Description: We are seeking a highly organized and proactive Executive Assistant to provide exceptional support to the Senior Managers of MAQ Software. You will be a trusted confidante, managing their calendars, schedules, and ensuring smooth day-to-day operations in the project management office.
Key Responsibilities:
- Schedule Management:
- Manage calendars - scheduling appointments, meetings, and travel arrangements.
- Prioritize tasks and manage competing demands to ensure efficient use of executives' time.
- Act as a gatekeeper, screening calls, emails, and visitors to ensure only critical matters reach the executives.
- Communication & Coordination:
- Draft and proofread correspondence, presentations, and reports for the executives.
- Facilitate communication between the executives and other departments within the company.
- Manage and maintain executive databases and contact lists.
- Travel Management:
- Arrange travel itineraries, including flights, accommodation, and ground transportation, ensuring smooth travel experiences for the executives.
- Prepare necessary travel documents and expense reports.
- Project Management:
- Manage and prioritize projects assigned by the executives.
- Conduct research and gather information to support executives' decision-making processes.
- Prepare briefing materials and presentations for meetings.
- Office Management:
- Oversee the smooth functioning of the executive office, ensuring a professional and organized environment.
- Manage office supplies and equipment.
- Coordinate with administrative staff for additional support.
Qualifications & Skills:
- Bachelor’s or master’s degree or equivalent experience in business administration, engineering, commerce, or a related field.
- Minimum 3-7 years of experience as an Executive Assistant or similar role, ideally within a corporate environment.
- Strong organizational, time management, and communication skills.
- Excellent interpersonal and problem-solving skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling software.
- Ability to work independently, prioritize tasks, and manage multiple deadlines effectively.
- Discretion, professionalism, and ability to maintain confidentiality.
- Fluency in English and Hindi languages.
Job location: MAQ Software, A3, Sector 145, Noida 201301
Work Timings: Because of the global nature of our worldwide operations, we must provide executive support 24 x 7. We will staff our project management support team with multiple assistants. Our work shifts require support on the weekends, evenings and in the night shifts (US time).
Top Skills
What We Do
As the Microsoft Power BI Partner of the Year 2021, we enable leading companies to accelerate their business intelligence and analytics initiatives. Our solutions enable our clients to improve their productivity, reduce costs, increase sales, and build stronger customer relationships.
Our clients consistently recognize us for providing architecture and governance frameworks, implementing best practices to optimize reports, and building team capability through training programs.
To expand Power BI capabilities, we publish 33 certified visuals with 2.3 million downloads. To save time for executives building reports and presentations, we offer innovative tools such as Export to Excel, Export to Power Point, and Dr. Power BI.
Our clients choose to work with us because they are confident in our software delivery. Their confidence results from our commitment to consistent outcomes, reduced time to value, and a transparent workflow. Our clients benefit from daily software updates, agile practices, domain expertise, and quickly implemented feedback.
As a premier supplier to Microsoft for two decades, our clients benefit from our extensive insights on the platform and engineering practices. As a Microsoft Partner with 10 Gold competencies, our clients improve their implementations with our breadth and depth of expertise.
With globally integrated teams in Redmond, Washington, NOIDA, Mumbai and Hyderabad, India, we deliver solutions with increased velocity and tech intensity. We operate with a learn-it-first mindset, investing in comprehensive certification programs and trainings on the latest technology. Our daily delivery and feedback model offers the flexibility to adapt solutions to changing business needs.
Our dedication to customer success has led to sustained growth. Inc. magazine has recognized us for sustained organic growth by listing us on the Inc. 5000 list ten times – a rare honor.
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