Executive Administrative Assistant

Job Title

Executive Administrative Assistant

Job Description Summary

Cushman & Wakefield’s New Jersey office is seeking an experienced Executive Administrative Assistant to support one of our most successful commercial Executive Brokerage Teams. This position will partner with two additional Executive Administrative Assistants to provide all administrative functions and will play a significant role in increasing broker productivity.

Job Description

Principal Responsibilities

• Assist Executive Brokerage Team with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate Executive Brokers, client and business needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements and complex travel plans; work around scheduling conflicts while keeping Executive Brokers on schedule.
• Manage email correspondence for Executive Brokers promptly. Reply where necessary, print attachments, follow up on actions, flag urgent messages.
• Update and maintain contacts, telephone numbers and email addresses.
• Answer and screen all incoming calls to Executive Brokers office
• Organize and input broker expenses and charitable contributions, track payments and allowances.
• Support Executive Brokers’ community and industry activities and events.
• Ensure that education, credentials and licensing of staff is current.
• Prepare, collect and maintain information for the preparation of confidential reports, proposals, and other materials
• Greet and direct all visitors
• Manage team’s database and pipeline

Minimum Qualifications

• 5+ years of executive administrative experience supporting corporate c-suite professional/s, real estate background preferred
• Bachelor’s degree preferred
• Required to be in office

Required Skills

• Excellent verbal and written communication skills
• Highly organized, logical thinker
• Takes initiative
• Ability to multi-task and organize a daily workload by priorities
• Sense of urgency about tasks or assignment
• Excellent attention to detail and follow through
• Technologically proficient with Outlook, MS Office Suite, Microsoft Teams

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $30.04 - $35.3366

Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without  regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [email protected]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”