Executive Administrative Assistant

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Title: Executive Administrative Assistant

Job Description

We are seeking an organized, dynamic individual to join our global team as an Executive Administrative Assistant in Uppsala. This role offers a unique opportunity to provide comprehensive administrative support to managers and team members, ensuring smooth operations and contributing to departmental success. If you have a knack for organization, a collaborative mindset, and strong IT skills, we’d love to hear from you!

Key Responsibilities:

• Administrative Support: Support the Head of Product Science and MS&T and that leadership team with dynamic calendar management, meeting coordination, note-taking, and SharePoint/Teams management.
• Document Preparation: Write instruction letters, user guidelines, memos, and other business documents to ensure accurate and effective communication, draft/create professional business presentation, monthly department updates using common software/tools.
• Onboarding & Training: Manage the onboarding process, oversee training documentation, and act as a PATH superuser to ensure personnel compliance and accuracy.
• System Management: Serve as a superuser for Coupa, ensuring streamlined purchasing and system assistance for managers and team members.
• Legal and Compliance Tasks: Oversee DocuSign processes, contract review sheets, and document archiving in the Global Contract Repository (D2) while serving as a Document Controller.
• Event Coordination: Provide administrative support for global meetings and site visits in Uppsala as required.

Key Competencies:

• IT Proficiency: Strong skills in IT systems, including Word, PowerPoint, Teams/SharePoint, Outlook, Excel, and Visio.
• Written Communication: Ability to draft clear, professional documents such as instructions, guidelines, and memos with precision and attention to detail.
• Oral Communication: Confidently welcome guests, introduce oneself, and interact professionally in English in daily business scenarios.
• Time Management and Organization: Exceptional ability to plan, organize, and control multiple, simultaneous activities efficiently while meeting objectives. Participate in departmental planning and structure tasks with limited supervision.

Requirements:

• 5 years of relevant experience, or more.
• Vocational, specialized, technical certification, or equivalent education.

What we offer in return

You will be working for an organization that embraces diversity & inclusion and believe we will deliver better outcomes by reflecting the perspectives of our diverse customer base.

As Galderma’s Global Center of Excellence for Aesthetics we have in Uppsala a unique edge as we have on our site the whole product chain from research and development to production and marketing. Here our nearly 600 employees work on our world leading brands such as Restylane, Azzalure and Sculptra.

We are offering you the opportunity to work in an exciting, international environment where both professional and personal development is encouraged. We are based in modern offices and located just by the river (Fyrisån) in Uppsala only a 10 minute bike ride from Uppsala Central Station.

Next steps
 

We welcome your application via our company website. Apply as soon as possible though no later than the. The selection process is ongoing and the role may be filled prior the last application date.

• If your profile is a match, we will invite you for a first virtual conversation with the recruiter.
• The next step is a virtual conversation with the hiring manager