Executive Administrative Assistant

Company Overview:

Privately owned and operated, Digible was founded in 2017 with a mission to bring sophisticated digital marketing solutions to the multifamily industry. We offer a comprehensive suite of digital services as well as a predictive analytics platform, Fiona, that is the first of its kind. 

At Digible, Inc. we love to celebrate our diverse group of hardworking employees – and it shows. We pride ourselves on our collaborative, transparent, and authentic culture. These values are pervasive throughout every step of a Digible employee's journey. Starting with our interviews and continuing through our weekly All Hands Transparency Round-up, values are at the heart of working at Digible.

We value diversity and believe forming teams in which everyone can be their authentic self is key to our success. We encourage people from underrepresented backgrounds and different industries to apply. Come join us and find out what the best work of your career could look like here at Digible.

Digible Core Values:

• Authenticity - The commitment to be steadfast and genuine with our actions and communication toward everyone we touch.
• Curiosity - The belief that a deep and fundamental curiosity (the "why") in our work is vital to company innovation and evolution.
• Focus - The collective will to remain completely devoted and ultimately accountable to our deliverables.
• Humility - The recognition and daily practice that "we" is always greater than "I".
• Happiness - The decision to prioritize passion and love for what we do above everything else.

The Role:

This is not your average EA role. You won’t just be scheduling meetings—you’ll be an operational force multiplier, anticipating needs, removing roadblocks, and ensuring the executive team operates at peak performance.

You’ll manage calendars, email triage, meeting coordination, travel logistics, and executive priorities with precision, professionalism, and discretion. This role requires strong business acumen, the ability to anticipate needs, and the confidence to take initiative.

You’ll love this job if you:

• You thrive in fast-paced, high-growth environments and love creating order from chaos.
• You believe that efficiency and kindness are not mutually exclusive—you get things done without bulldozing others.
• You love "connecting the dots" and seeing how small details impact the bigger picture.
• You can read the room—adapting your approach depending on the person and situation.
• You take extreme ownership of your work but check for alignment before taking action.
• You geek out over calendars, organization systems, and streamlining workflows.

What you’ll do:

• Calendar & Scheduling – Work closely with the CEO & Chief of Staff to establish scheduling guidelines, then take independent action to manage their complex calendars. Prioritize meetings strategically while respecting everyone's time
• Create Space for Focus & Balance - Ensure the CEO & CoS have time not just for meetings, but also for deep work, reflection and connection - including time to think, recharge and collaborate
• Email & Inbox Triage – Manage the CEO’s inbox, flagging what needs attention and ensuring follow-through.
• Meeting Coordination & Follow-Ups – Schedule and attend key meetings, capture clear action items, and check for clarity before sharing.
• Travel & Expense Management – Handle travel arrangements and expense reports for the CEO, Chief of Staff, and the broader executive team.
• Cross-Functional Coordination – Understand Digible’s priorities and key players, proactively reaching out to move initiatives forward.
• Tech & Process Optimization – Leverage Google Suite, Zoom, Slack, and automation tools to streamline workflows and enhance efficiency.
• Confidentiality & Professionalism – Handle sensitive company and personnel information with discretion and integrity.

How success will be measured:

• Executive Efficiency – CEO & Chief of Staff have more time to focus on scaling Digible.
• Proactive Problem-Solving – You anticipate needs before they become issues.
• Seamless Scheduling & Communication – Meetings are scheduled with intention, and action items don’t fall through the cracks.
• Respectful Collaboration – You help move work forward while maintaining Digible’s culture.
• Tech-Enabled Productivity – You leverage tools and systems to improve workflows.

What you should have:

• 8+ years of experience as an EA. Supporting C-suite executives in a fast-paced, high-growth environment for at least 3 years. 
• Exceptional organizational skills—you juggle multiple priorities without dropping the ball.
• Strong Written & Verbal Communication - You communicate clearly, concisely and professionally, ensuring key messages are understood.
• High emotional intelligence (EQ)—you adapt your approach & communications based on who you’re working with.
• Strong business acumen—you understand company priorities and how to connect the dots between people and initiatives.
• Tech-savvy mindset—you’re comfortable with Google Suite, Zoom, Slack, and can quickly learn new tools.
• Curious & Proactive Problem-Solver – You take initiative and don’t wait to be told what to do and you also seek clarity and alignment before taking action. 
• Unwavering discretion and professionalism—you can be trusted with confidential information.

How you work best in this role: 

• You love solving problems and getting things done but know when to check in for alignment before moving forward.
• You thrive on creating clarity and structure in a fast-moving environment.
• You communicate frequently and proactively, ensuring nothing falls through the cracks.
• You balance autonomy with collaboration—you work independently but keep leadership in the loop.
• You believe that efficiency and kindness go hand in hand—you make things happen while keeping relationships strong.

This role is open to candidates located within the United States. 

Pay, perks, and more:

• Salary Range: $80,000-$110,000
• 4-Day Work Week (32 Hour Work Week)
• WFA (Work From Anywhere) OR 1 Day / Week Remote
• Profit Sharing Bonus
• We offer 3 weeks of PTO as well as Sick leave, and Bereavement
• We offer 11 paid holidays
• 401(k) + Match
• 75% employer paid health benefits (Medical, Dental, and Vision)
• We offer $75/ month reimbursement for Physical Wellness
• We offer $75/ month reimbursement for Mental Wellness
• $1000/year travel fund for employees who have been with Digible 3+ years
• Dog-Friendly Office
• Paid Parental Leave
• Monthly Social Events
• Weekly Lunches and Snacks for in-office employees

HEADS UP! We believe in transparency throughout our hiring process. To help us ensure a great fit, we'll ask you to share a few professional references during the hiring process who can speak to your experience and skills. We’ll also ask how you think your references will respond to our questions about your experience and skills, and then we'll close the loop by following up directly with your references to confirm the details. It’s all part of our commitment to open, honest communication and our core values: Focus, Authenticity, Humility, Curiosity, and Happiness.