Executive Administrative Assistant, West Coast Hub R&D Organization

Company Description

Biogen’s West Coast Hub, based in South San Francisco, is specifically focused on transforming the lives of patients with severe immune-mediated diseases by developing novel targeted therapies with outsized clinical impact, faster. To accomplish this, we are seeking top talent to join us on our journey.

Job Description

We are seeking a dynamic and self-motivated Executive Administrative Assistant to provide administrative support and coordination to the several senior leaders within Biogen’s West Coast Hub R&D department. The Executive Administrative Assistant will participate in the organization of large R&D activities with other local administrative and operations staff. The right candidate must be proactive, agile, organized, collaborative, and calm under pressure. Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues within the group as well as cross-functionally within the division and externally with partners. This position also requires a professional demeanor, sense of urgency, attention to detail, and the ability to prioritize multiple activities.

Onsite presence is required up to 3x per week therefore the chosen candidate must be within commutable distance to our South San Francisco office.

Job Responsibilities

• Build strong working relationship with business leaders, their direct reports, and other administrative and operations staff by organizing efficient communication and following up with deadlines and pertinent information
• Provide administrative support, to include: calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, expense management, event management (both internal department events and external Advisory boards) etc
• Manage travel arrangements and monitor travel progress to resolve issues as they arise
• Propose and implement process improvements to increase efficiency
• Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g. SharePoint, Synapse), as needed. Expedite flow of work items and initiate follow-up when necessary
• Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources
• Enhances the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently. Develop & improve processes to enable efficient and scalable achievement of key priorities with support of business leaders
• Support the other Admins in our local CA office

Qualifications

Qualifications

• Associate’s degree is required. Bachelor’s degree preferred.
• 5+ years of administrative experience required ideally in the life sciences industry
• Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision
• Ability to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or takes steps to resolve. Demonstrate strong strategic and critical thinking skills
• Exercise high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information
• Has a team-oriented, collaborative style and strong work ethic
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal, communication, and relationship building skills)
• Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner
• Embody strong business acumen and the ability to quickly learn and absorb new information
• Can-do attitude where nothing is outside the job description
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook). Proficiency in SharePoint or ability to create and maintain a department intranet site preferred

Additional Information

The base compensation range for this role is $84,000 - $113,000. Base salary is determined by a combination of factors including, but not limited to, job related years of relevant experience, internal equity, and location of the job. Additionally, this role is eligible for participation in Biogen’s LTI grants and other incentive programs. Biogen offers a full range of benefits that include medical, dental, life, long and short-term disability insurances, vacation, end-of-year shutdown, and 401K participation and matching contributions.

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.