Executive Admin IDM - Finance

Primary Responsibilities
This role will support the IDM Business Finance Vice President, as well as the Spain Finance Lead and the Western Cluster Finance Lead and their respective teams. This role will also have an active role in supporting finance IDM activities and initiatives.
A minimum of three years secretarial senior experience is required.
The role requires a self-motivated, pro-active individual who can adapt in an ever-changing environment. You will need to have excellent communication skills, be highly organized, efficient, and work to a consistently high standard. A good working knowledge of Microsoft PowerPoint, Teams and Excel is essential. You will also need to be an excellent team player and flexible in your approach as this role will involve collaboration with other Assistants to ensure coverage for holiday and sickness.
Core functions of the role:

• Plan, organize and prioritize administrative support workload for the Managers and the team on a daily basis, ensuring work is evenly allocated across support staff.
• Act as a first point of contact for both internal and external people, ensuring queries are dealt with effectively.
• Act as the first point of contact for all administrative queries.
• Schedules and plans meetings, inviting appropriate internal/external individual as directed.
• Work on the arrangements for internal and external meetings and conferences, coordinating travel arrangements for attendees, to meet general requirements and cost constraints.
• Coordinate agendas for the FD's on a daily basis and collaborates with other assistants in Finance, IDM & International region, as well as well as with the Biopharma Finance Lead Office & Project coordinator to ensure efficient workflow and coordination of tasks.
• Coordinate flights and hotel reservations with PT&E and local travel agency, as well as manage FD's expense reports
• Process financial/administrative information for the team
• Active support in the planning, coordination and execution of ad-hoc projects, initiatives and events across IDM Business Finance organization (e.g. Quarterly huddles, Joy sessions, Coffee Chats).
• Manage internal communications including the maintenance of updated distribution lists.
• Proactively anticipates needs/requests and takes appropriate action
• Identifies issues/conflicts and implements most appropriate solutions that impact completion of own work
• Periodically check Spain official government notifications and inform responsible colleagues

Qualifications - Skills Required

• A minimum of three years secretarial/administrative experience working at a senior level is required.
• Excellent planning and organizing skills
• Ability to prioritize work and deliver projects on time with high quality while facing multiple distractions
• Excellent skills required in electronic management of records, communications, planning, time management and follow-up.
• Demonstrated knowledge and proficiency with general office procedures such as Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint), WebEx.
• Willingness to learn and adopt new technologies to improve effectiveness (e.g. MS Copilot)
• Conducts all activities and makes decisions in accordance with Company policies & SOPs, Pfizer Values
• Exemplify and model Pfizer Values and Pfizer Core Competencies
• Excellent collaborator and ability to navigate a fast-paced, highly matrixed environment
• English fluent / Bilingual

Location
Madrid - Spain
Worker Type:
Indefinido
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Purpose
Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.
Digital Transformation Strategy
One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.
Flexibility
We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let's start the conversation!
Equal Employment Opportunity
We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms - allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.
Disability Inclusion
Our mission is unleashing the power of all our people and we are proud to be a disability inclusive employer, ensuring equal employment opportunities for all candidates. We encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments to support your application and future career. Your journey with Pfizer starts here!
Se valorarán las candidaturas que puedan aportar certificados oficiales de discapacidad.
Las únicas localizaciones disponibles para nuevos empleados serán Madrid, y Barcelona de forma excepcional para algunas funciones específicas.
Administrative
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