Events Coordinator

GENERAL PURPOSE OF THE JOB:   

The Events Coordinator supports putting on events large and small, local and international, educational and engaging, and always striving to deliver exceptional experiences.  This role is part of a team responsible for planning and organizing corporate events, conferences, and/or meetings for the organization including operational, implementation and pre/post-event activities.  This role closely partners with our Events and Conference Lead, Sales & Distribution teams, broader Marketing team, Culture and Communications team, and Executive Leadership team.  This individual thrives in a fast-paced environment that promotes engagement with colleagues, employees, financial professionals, and vendor partners, and excels in providing and delivering creative, unforgettable experiences.

 ** Position sits in West Des Moines and will work an onsite hybrid schedule** 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

• Partners with team to manage the planning and execution of various corporate events that range in size and type including conferences, client appreciation events and internal meetings.
• Coordinates with the management of event logistics before, during and after events including, but not limited to venue selection, vendor relationships and contracts, attendee management and requests, collateral, amenities, budget adherence, onsite support, website development and follow-up.
• Assesses and determines project needs, discerns work priorities, and ensures all event deadlines are met.
• Creates event experiences so they are aligned with the established vision, supporting the overall program strategy and goals.
• Manages the on-site production and clean-up for events as necessary.
• Collaborates and coordinates with multiple parties to ensure successful execution of total events including all logistics as required.
• Produces consistency in events to promote the Company’s EPIC culture and branding.
• Tracks event metrics and proactively identifies and evaluates opportunities to continuously generate innovative event ideas for ongoing event enhancement.
• Audits all invoices and reconciles budget at the conclusion of program.
• Collaborates and coordinates with outside vendors while providing direction to ensure event success.
• Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES: None

EDUCATION AND/OR EXPERIENCE:  

Bachelor’s Degree in Business, Marketing or related field of study; plus three (3) or more years events related experience; or equivalent combination of education and/or experience; experience planning events for high profile organizations and clients preferred; financial services industry experience preferred.

CERTIFICATES, LICENSES, PROFESSIONAL DESIGNATIONS: None

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong customer service orientation.
• Effective verbal and written communication skills.
• Strong organizational and planning skills.
• Ability to work cooperatively and successfully with employees, customers, and other outside third parties.
• Ability to manage multiple projects and work assignments with ability to adapt to ongoing changing priorities.
• Ability to successfully handle pressure and meet deadlines in a fast-paced work environment.
• Mathematical skills and strong attention to detail.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to read and interpret documents such as contracts, instructions and procedure manuals.
• Ability to proactively anticipate needs and solve problems logically and critically.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Proficient in the use of Microsoft Office Suite.
• Ability to take initiative and work independently with minimal supervision.
• Ability to work evenings and weekends
• Ability to travel up to 25% of time.

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