Events Coordinator (Part-time)

Every day, ePayPolicy helps over 7,500 insurance companies speed up incoming and outgoing payments. By helping them move from manual, outdated forms of payment collection to modern payment tools, we help their companies work faster and more efficiently. (Check out our almost 5-star customer reviews.)

How do we do it? With powerful payment tools that just work. Our secure, online ACH and credit card payment page is the core product for many of our companies. But we also provide an integrated suite of helpful features for insurance companies of all sizes, including point-of-sale financing, payables network tools and check reconciliation, all within a single dashboard.

Our expert, live support team helps deliver exceptional care every day, with an industry-leading 97% customer retention rate. Our customers love us. We love them.

Founded in 2014, our growing team is based in Austin, TX, and has clients in all 50 US states. We’ve grown over 300% in the last three years - with big plans for the future.

Job Description
We’re looking for an Events Coordinator who is obsessed with delivering world-class service to join our vibrant, fast-growing company. An Event Coordinator at ePayPolicy will be responsible for our presence at events from beginning to end.  This role will manage pre-event scheduling, logistics including shipping and inventory,  proactively manage the events list, and implement changes as needed based on sales team feedback. 

Please note - this role is not expected to attend all of these events. This would be the point person, based out of HQ. It is a part-time position requiring no more than 30 hours a week.

Responsibilities and Duties

Take ownership of all industry events where ePayPolicy has a presence. Including: 

• Pre-event scheduling

• Attending bi-weekly tradeshow meetings 

• Shipping booth and collateral from HQ (or utilizing a 3rd party service)

• Maintaining inventory and ordering swag

• Equipping sales with tools for lead collection and post-event follow-up

• Proactive management of events list and commitments

• Researching additional events that might hold value for us to attend

• Manage project timelines, quality issues, resources, & budget

You may be a good fit if

• 2-3 years working as an events coordinator or a current college junior or senior studying event management.

• Creative and curious thinker - examples of how you solved problems uniquely or found a better way to do something without being asked.

• You are a proactive self-starter, demonstrating high initiative and critical thinking. Proven ability to think strategically, but with exceptional attention to detail in execution.

• Positive, can-do attitude, with the ability to work with marketing and sales professionals and to prioritize numerous projects simultaneously.

• Demonstrated experience sourcing and overseeing vendors for marketing program execution.

• Excellent verbal and written communication skills. Strong interpersonal skills are a must. Strong influencing and relationship-building skills.

• Team player with the ability to collaborate and also work independently.

Why ePayPolicy

• Competitive salary

• Comprehensive benefits package with employer-paid basic life and disability premiums

• 401K

• Unlimited PTO

• Company-sponsored quarterly “ePayItForward” initiatives 

• Supportive and inclusive company culture with a focus on work/life balance

• Fully-stocked kitchen

• Lunch stipend when working onsite

• Open communication (We won’t box you in! If you have a cool idea for a product improvement or a suggestion on how to improve the customer experience, let’s talk about it. We value everyone’s ideas and opinions.)

• Huge opportunity for growth

We operate on a hybrid schedule for in-office employees. Standard schedules are three days per week in the office, however, the cadence and days are determined by each team and manager. 

We value diversity here at ePayPolicy and understand the importance of creating a safe and comfortable work environment, encouraging individualism and authenticity in every member of our team. We strive to create an accessible and inclusive experience for all candidates. If you need an accommodation during the application or recruiting process, please submit a request to our team via this Interview Accommodation form: https://forms.gle/xKppyKTSqfTUi7hz5

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